Business Analyst V: DOE SLAC Site Office

Aleut Federal•Menlo Park, CA

17h•Onsite

About The Position

The Department of Energy, SLAC Site Office (SSO) is located on-site at the SLAC National Accelerator Laboratory (SLAC) in Menlo Park, California. SSO is responsible for overseeing the operations of the laboratory, which entails monitoring the performance of the Management and Operating (M&O) Contractor and ensuring compliance with contractual obligations. This encompasses a wide spectrum of oversight responsibilities in areas such as business systems, information technology, safety, security, infrastructure, and project management.

Requirements

Bachelor’s Degree from an accredited university in Computer Science, Software Engineering, Business Administration, Management, or another scientific or technical discipline
Minimum of 5 (five) years of experience working on similar projects
Strong written and verbal communication abilities with a professional, polished style
Advanced working knowledge of commercial off-the-shelf software: i.e., Microsoft Word, Excel, PowerPoint, Access, Exchange/Outlook Mail, SharePoint, and Internet Explorer.
Familiarity with Microsoft Visio, Project, and Adobe Acrobat Exchange.
Familiarity with DOE-developed programs such as the Concurrence Government Edition (CGE) travel system, ePegasus, STRIPES, and ESS/ATTAPS.

Nice To Haves

Business Management Professional (BMP) Certification

Responsibilities

Assisting with the preparation of pre- and post-contract documents.
Processing incoming and outgoing Strategic Partnership Project Agreements (SPP) proposals, Cooperative Research & Development Agreements (CRADA), Interagency Agreements (IA) (Funds-In) and (Funds-Out), SPP under $25K, Inter- Entity Work Order (IWO), Work Authorizations, Subcontracting Consents, and Small Business Reporting.
Coordinating and editing of contractual documents.
Deliverables tracking and filing.
Updating/revising the Management and Operating Contract and/or solicitation as requested by CS/CO.
Maintaining several logs that track incoming SPP, CRADA, IA, IWO, and subcontracts, and updating the annual SPP time processing log.
Maintaining and processing the procurement logs and advance notifications.
Providing assistance to the SSO staff in the efficient operation of their personal desktop computers and their personal data assistant (PDA).
Expertise in the operation of Microsoft Office products, especially as it relates to technical editor responsibilities.
Expertise in the operation of voice and video equipment.
Expertise in the operation of conference room computer equipment.
Performing correspondence processing, including technical editing, review, and editing of assigned technical and administrative documents to ensure such documents are accurate, complete, legible, and grammatically correct.
Performing travel coordination, filing, data entry, records management, meeting coordination, ES&H data management, and other related administrative analyst tasks.
Receiving visitors, screening calls, and referring inquiries to the appropriate person.
Establishing and/or maintaining office files, databases (including control logs), spreadsheets, and tracking systems, including electronic data files consistent with standard file storage/structure methodologies and SSO policies and procedures.
Supporting management of office filing and records systems on SharePoint.
Providing records management and archival support to SSO, as needed, which includes but is not limited to supporting Records Inventory Disposition Schedule (RIDS) activities, including conducting inventories, documentation, and destruction of records.
Developing and/or maintaining a document management control system to assist SSO with meeting objectives, deliverables, and actions, which includes maintaining reports and metric tools.
Preparing letters, memos, reports, briefings, and graphic presentations as required in proper format based upon SSO staff input and approve DOE Correspondence Guidelines and, in some cases, prepare the first draft of the same.
Reviewing documents for SSO managers and staff for coordination or concurrence, and for accuracy and conformance with style, format, or procedural requirements and guidelines.
Reading and understanding all information correspondence routed to them and executing correspondence actions assigned.
Developing and/or maintaining administrative database systems such as contact lists and shared calendars.
Tracking, filing, and scanning official documents and capturing all assigned outgoing correspondence.
Providing assistance with preparing meetings, tours, conferences, and ensuring all necessary scheduling and equipment for the telephone, video, or tours are arranged.
Coordinating conference room reservations, arrangements, and setups.
Assisting with travel arrangements via the approved government travel agency and/or the CGE application when required.
Monitoring the usage of office supplies and determining when and what office supplies need to be ordered.
Responsible for weekly staff meeting minutes and timely distribution.
Responsible for monthly project review meeting minutes and timely distribution.
Administering the SSO time and attendance system.
Partnering strategically with cross-functional development teams to architect and deliver scalable solutions that align with complex business objectives and operational priorities.
Translating business requirements into comprehensive functional and technical specifications, ensuring accuracy, clarity, and seamless execution across project teams.
Quickly understanding, evaluating, and applying complex systems, applications, and technologies.
Presenting complex information clearly to both technical and non-technical audiences.
Managing competing priorities in fast-paced environments.
Multitasking across multiple projects, deadlines, and business initiatives while maintaining quality and efficiency.
Performing root cause analysis, process improvement, and strategic decision-making.
Developing professional documentation, technical materials, business correspondence, and executive-level reporting.