23144 - Business Administrator (BA)

Ministry of Justice•Portland, OR

2d•Hybrid

About The Position

This is an administrative job in an establishment. The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.

Requirements

An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
All candidates are subject to security and identity checks prior to taking up post.
All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.
All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.

Responsibilities

Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager: Discharge Report / Pre-Discharge Report, Bail applications, Release on Temporary License (ROTL), Home Detention Curfew (HDC), Offender Assessment and Sentence Management (OaSys), Multi-Agency Public Protection Arrangements (MAPPA), Re-categorisation, Sentence calculations, including conduct initial checks, Appeals, Violent Sex Offender Register (VISOR), Multi-Agency Risk Assessment Planning (MARAP), Adjudications, Indeterminate Sentence Prisoners, Parole applications, Legal Correspondence, License Applications, Resettlement overnight, Release Prisoner Fines, Foreign Nationals/Deportation/Immigration, Risk to Children/Safeguarding Children, Harassment/Restraining Orders, Category A administration, Recall paperwork, Public Protection.
Organise, produce and maintain accurate records for area of work.
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
Complete monitoring returns for area of work.
Input requisitions on to the finance database and process requisitions for defined area of work.
Co-ordinate any awareness sessions for area of work.
Prepare paperwork for checking by Manager, conducting sentence calculations as required.
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
Collate information relating to relevant Service Delivery Indicators (SDIs).
Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.