Business Administrator

Porter Cares, Inc. • Annapolis, MD

1d • $70,000 - $75,000

About The Position

The Business Administrator will play a key role in supporting our financial and operational functions, ensuring efficient day-to-day administrative processes, and contributing to a positive employee experience. Reporting directly to the CFO, this role will work cross-functionally with HR, Finance, and People Operations to manage documentation, streamline onboarding, coordinate internal training, and support reporting and compliance efforts.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, Finance, or related field
• 2–4 years of experience in business operations, Accounting/Finance, or administrative support
• Strong proficiency in Microsoft Excel is required (pivot tables, vlookups, data validation, and formulas)
• Familiarity with HR policies, Payroll, and document management
• Exceptional organization, time management, and attention to detail
• Clear written and verbal communication skills

Nice To Haves

• Experience in a fast-paced, high-growth company or startup environment is a plus
• Experience with Google Workspace, HRIS platforms, and reporting tools is a plus

Responsibilities

• Document Management:
• Organize and maintain company documents including contracts, policies, and operational records
• Ensure version control and secure access to confidential files
• Assist with documentation required for audits or internal reviews
• Payroll:
• Manage payroll operations for all internal employees
• Oversight for commission payouts and Accounts receivable
• Maintain and update employee records in coordination with HR and Finance
• HR & Administrative Support:
• Assist with internal communications, scheduling, and employee engagement initiatives
• Coordinate and track internal manager training programs
• Support benefit tracking, compliance, and light HR-related tasks
• Reporting & Compliance:
• Build and maintain internal reports using Excel (pivot tables, vlookups, formulas, etc.)
• Assist with finance, accounting and operational reporting for leadership
• Help ensure process documentation and internal compliance standards are up to date

Benefits

• Competitive salary and benefits
• A dynamic and mission-driven team environment
• Room for growth and development in a fast-scaling organization
• The opportunity to directly impact our internal operations and employee experience

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level