Business Administrator

Aston Carter•Kirkland, WA

3d•$28 - $29•Remote

About The Position

The AI Business Operations team is looking for a highly driven, detail-oriented Business Administrator who thrives in a fast-paced, evolving environment and takes pride in delivering exceptional operational and administrative support. In this role, you’ll be a trusted partner to the team - helping enable productivity, maintain strong operational foundations, and support the tools and processes that keep our business running smoothly. This is an ideal opportunity for someone who enjoys variety in their work, takes initiative, exercises sound judgment, and values discretion. Success in this role comes from building trust through strong communication, consistent follow-through, and a proactive, solutions-oriented mindset.

Requirements

2+ years of hands-on experience with Microsoft Office and collaboration tools
3+ years of experience in Business Administration, Operations, or Project Coordination roles
Strong organizational, prioritization, and time management skills with exceptional attention to detail
Proven ability to handle sensitive or confidential information with professionalism and discretion
Comfortable operating in a fast-moving, changing environment

Nice To Haves

Prior experience supporting teams within a large enterprise organization
Experience administering third-party tools such as Slack, Linear, or GitHub
Project management training or certifications (PMP, Agile, or similar)

Responsibilities

Own the day-to-day administration of third-party tools in alignment with established policies and governance standards
Manage user access, permissions, and team structures across existing and newly onboarded tools
Partner with internal teams to ensure effective integration with company platforms and workflows
Work closely with the Lead Software Business Manager while building strong relationships across teams
Effectively prioritize and respond to multiple requests from stakeholders and leadership
Learn from peers and managers to grow your internal network and understanding of the organization
Execute project tasks with guidance while maintaining clear accountability for your deliverables
Independently own components of projects by asking thoughtful questions and contributing ideas
Create clear and concise status updates, reports, and documentation to support planning, decision-making, and tracking