Business Administrator - 13-020 - SC/ Door Of Hope - Homeless Services

The Salvation Army Southern California•San Diego, CA

32d•Onsite

About The Position

The Business Manager will perform a variety of operational, financial, property, human resources, contracts, and general business tasks to assist in the management of all matters relating to San Diego Homeless Services (SDHS) in accordance with The Salvation Army Policies and Procedures. This position will work with SDHS, San Diego Regional staff, Divisional staff, corps staff, volunteers, and community members to strengthen The Salvation Army (TSA) programs, services, and positive image.

Requirements

BA/BS degree in business, administrative or social work preferred. Equivalent work experience may substitute for education.
Two years of combined administrative work experience with administrative duties required.
Microsoft Office proficiency required.
General accounting or bookkeeping knowledge, preferred.
Must be able to read, write and communicate well in English.
Maintain a valid California driver license and be 21 years of age.
Before hire, submit a copy of DMV driving record with less than two (2) violations (moving or accident) in the last twelve months.
Annual certification in The Salvation Army’s Fleet Program is required.
May not obtain more than two (2) violations, moving or accident, in one year.

Nice To Haves

General accounting or bookkeeping knowledge, preferred.

Responsibilities

Prepare, submit and coordinate accounts payable and account receivable with the divisional finance department.
Prepare and execute weekly bank deposits and process check donations and prepare the appropriate reports on a weekly basis.
Prepare and submit invoices for grant reimbursements.
Oversite of grant reporting and coordination of grant audits.
Manage and maintain SDHS fleet of vehicles and required reports.
Manage and coordinate property and equipment maintenance, landscaping and janitorial services.
Develop and manage property maintenance schedule.
Coordinate and process service agreements, contracts and leases.
Maintain inventory of property and equipment.
Oversee and process weekly payroll and distribute paychecks.
Maintain personnel files of all employees, current and former, and adhere to HIPAA requirements.
Coordinate, monitor and schedule annual fleet safety, Protecting The Mission, harassment and other safety training courses.
Monitor and adhere to all Human Resources policies and procedures as provided by Divisional Headquarters Human Resource Department, such as accident and incident reporting.
Monitor OSHA requirements and first aid supplies and requests from staff.
Ensure all volunteer personnel files (including background checks) are completed, organized and forwarded to the Divisional PTM (Protecting The Mission) Coordinator.
Prepare, schedule and conduct necessary volunteer orientations and PTM trainings for all volunteers.
Record accurate monthly volunteer statistics and submit report to Director(s) and DHQ.
Perform all other duties as assigned.