Business Administrator- 3 month Contract

Wajax • Sudbury, ON

1d • Onsite

About The Position

The Business Administrator is responsible for various clerical office duties in support of company administration, including coordinating and communicating office activities. This role is responsible for creating jobs and POs in Traverse. It also involves accounting functions such as invoicing, timecards, and supporting Accounts Receivable and Accounts Payable activities as required.

Requirements

• College diploma / Post secondary Education
• 3-5 years’ experience in an administrative role preferably in a full-cycle accounting department.
• Accounting administration experience with knowledge of debit/credits, understanding of G/Ls and job costing, and how to interpret a P&L statement
• Microsoft Office, including Outlook, Excel, Word and PowerPoint
• ERP system (Traverse)

Responsibilities

• Perform basic administrative duties, including answering phones, directing calls, receiving and directing mail, directing couriers, greeting guests, and ordering supplies.
• Job creation in Traverse and ensure appropriate credit limit.
• Invoicing jobs to the customer, including mailing, e-mailing, or uploading based on the customer.
• Accountable for full job cost and revenue review, and adherence to customer requirement i.e. ensuring all charges are captured.
• Act as key contact for new customers and assist Finance with gathering required information for new customer setup in the system.
• Assist AR with customer collections as required.
• Weekly review of WIP – important for weekly manager reports.
• Enter time into NorthPoint’s ERP for job costing and payroll purposes.
• Assist with vendor management (i.e. invoices processing, collecting vendor information, communication with AP etc.).
• Create Purchase Orders to a job, inventory, or expense GL.
• Responsible for ongoing review of active purchase orders, as well as receive POs in the system.
• Process (review and code) expenses for branch employees.
• Create paperwork and arrange courier pick-ups for shipping.
• Assist General Manager with financial analysis review ie. ensuring revenue/ margins/ indirect costs are appropriately captured.
• Other admin duties to support the location as required.

Benefits

• Competitive pay
• Comprehensive benefits
• Learning and development
• Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums)
• Health spending account
• Wajax led e-learning, and product training through industry leading manufacturers
• Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more
• Recognition program where points are earned for merchandise or gift certificates, plus cash awards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree