Business Administration Partner

NeoCognition•Palo Alto, CA

3d•$110,000 - $150,000•Onsite

About The Position

This role focuses on managing day-to-day operational workflows, planning and executing company events, overseeing office logistics, managing vendor relationships, and serving as a key liaison between the executive team and stakeholders. The position also involves coordinating new hire onboarding and supporting people operations functions.

Requirements

4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company
Direct experience with Ramp, Rippling, and Ashby
Proven ability to negotiate with vendors and manage external relationships
Exceptional follow-through and attention to detail — you close loops without being asked
Strong written and verbal communication skills; comfortable engaging at the C-suite and board level
High emotional intelligence and discretion with sensitive information
Ability to operate effectively under ambiguity and manage competing priorities

Nice To Haves

Proficiency with AI tools (Claude, ChatGPT)

Responsibilities

Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership.
Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination.
Own the day-to-day office experience — managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites.
Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby.
Serve as a trusted liaison between the executive team and internal and external stakeholders.
Coordinate end-to-end onboarding logistics for new hires — including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation — in close partnership with People Ops and IT.