Business Administration Lead

Ecolab • Saint Paul, MN

5d • Onsite

About The Position

The Business Administration Lead is pivotal in supporting the Group President and their executive team. The individual will manage administrative tasks such as calendaring and travel planning while also embracing higher-level responsibilities like strategic planning, project management, and interdepartmental coordination. This role is essential for optimizing the executive’s time and ensuring the effective execution of strategic initiatives.

Requirements

• Bachelor’s degree
• 5 years of professional experience
• 2 years of project management or related work
• 2 years of communication planning or strategic communication experience
• Proficiency in office software and tools (e.g. Microsoft Office Suite)
• Immigration sponsorship not available for this role

Nice To Haves

• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Experience with PowerBI and Smartsheet
• Ability to handle confidential information with discretion
• Experience with project management and strategic planning
• Leadership and problem-solving abilities
• Strong analytical and decision-making skills
• Ability to work independently and as part of a team
• High attention to detail and ability to multitask

Responsibilities

• Oversee the executive’s calendar, schedule meetings, and coordinate travel plans.
• Manage correspondence, emails, and communications on behalf of the executive.
• Organize and prepare meeting materials, take detailed notes, and follow up on action items
• Contribute to the development and implementation of business strategies.
• Offer recommendations and consultation to department leaders to enhance teamwork and efficiency.
• Monitor and report on key performance indicators (KPIs) to assess team performance.
• Lead and coordinate special projects and initiatives from inception to completion.
• Ensure timely completion of creative projects and strategic business initiatives.
• Identify and address core issues within business processes and make actionable recommendations.
• Serve as a liaison between the executive and other departments, fostering smooth communication and collaboration.
• Filter and prioritize information to keep the executive well-informed and focused on critical issues.

Benefits

• Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.
• Click here to see our benefits.
• If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees