Business Admin Specialist II

University of Florida•Gainesville, FL

1d•$24 - $26

About The Position

DATA ANALYTICS, REPORTING, FORECASTING, METRICS/KPIs Develop, maintain, and analyze financial and operational data. Prepare recurring and ad hoc reports, dashboards, KPIs, and financial metrics. Conduct financial forecasting, variance analysis, and operational trend reporting. Extract, validate, and interpret data using myUFL, ER tools, and Excel. Identify data irregularities and propose corrective or process-improvement actions. AUXILIARY BUSINESS OPERATIONS Support auxiliary billing processes, receivables tracking, and documentation. Maintain auxiliary transaction records and support audit compliance. Collaborate with internal customers on auxiliary processing needs. Ensure accurate billing data, documentation, and adherence to UF compliance standards. BACKUP FINANCIAL AND HR PROCESSING Purchasing: Create requisitions, verify quotes, ensure UF compliance. Accounts Payable/Receivable: Process invoices, assist with receivables monitoring. Deposits & Journal Entries: Prepare and validate entries in myUFL. HR Support: Provide backup for time approvals, paylist reviews, hiring, position updates, terminations, and reporting. TIER 1 ACCOUNT RECONCILIATIONS Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds. Research discrepancies and coordinate corrections. Maintain reconciliation documentation for audit readiness. Ensure compliance with UF fiscal controls and policy requirements. ASSET MANAGEMENT & SPACE ALLOCATION (BACKUP) Assist with asset management, tracking, and annual certifications. Support updates to space databases, occupancy file maintenance, and surveys. Maintain accurate documentation for asset and space records. Support special projects, audits, and process documentation. Assist with departmental initiatives

Requirements

High school diploma or equivalent and three years of relevant experience.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

Strong analytical skills, including forecasting and data reporting.
Knowledge of myUFL, UF fiscal systems, and HR processes.
Advanced Excel skills (PivotTables, XLOOKUP, formulas).
Programming skills (Python)
Excellent communication, customer service, time management, and accuracy.

Responsibilities

Develop, maintain, and analyze financial and operational data.
Prepare recurring and ad hoc reports, dashboards, KPIs, and financial metrics.
Conduct financial forecasting, variance analysis, and operational trend reporting.
Extract, validate, and interpret data using myUFL, ER tools, and Excel.
Identify data irregularities and propose corrective or process-improvement actions.
Support auxiliary billing processes, receivables tracking, and documentation.
Maintain auxiliary transaction records and support audit compliance.
Collaborate with internal customers on auxiliary processing needs.
Ensure accurate billing data, documentation, and adherence to UF compliance standards.
Create requisitions, verify quotes, ensure UF compliance.
Process invoices, assist with receivables monitoring.
Prepare and validate entries in myUFL.
Provide backup for time approvals, paylist reviews, hiring, position updates, terminations, and reporting.
Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds.
Research discrepancies and coordinate corrections.
Maintain reconciliation documentation for audit readiness.
Ensure compliance with UF fiscal controls and policy requirements.
Assist with asset management, tracking, and annual certifications.
Support updates to space databases, occupancy file maintenance, and surveys.
Maintain accurate documentation for asset and space records.
Support special projects, audits, and process documentation.
Assist with departmental initiatives