Business Admin Specialist II (Enrollment Management)

Enrollment Management • Gainesville, FL

1d • $24

About The Position

The University of Florida’s Division of Enrollment Management is seeking a Business Administrative Specialist II to support fiscal operations, financial coordination, and day‑to-day business processes. In this role, you will process and manage a high volume of financial transactions, coordinate purchasing and travel, maintain financial records, and assist with budgeting and compliance efforts. Key responsibilities include, but are not limited to: Financial Operations Process financial transactions across state, auxiliary, gift, grant, foundation, and concession accounts Coordinate and process purchases, travel, reimbursements, deposits, and cash handling activities Reconcile expenditures and ensure accuracy and compliance with fiscal policies Troubleshoot complex financial processing issues Maintain financial records and provide periodic reports Budgeting and Procurement Assist in developing and justifying operating budget requests Monitor financial activity and advise on funding needs or discrepancies Coordinate purchasing activities in compliance with university and statutory requirements Communicate with vendors and UF Purchasing to support contract negotiation and execution Collaborate with marketing and communications staff on bids, specifications, and production schedules Compliance and Security Interpret and apply state statutes, administrative codes, and university policies Recommend updates to operational procedures to maintain compliance and efficiency Serve as Department Security Administrator, managing myUFL access and role assignments Coordinate complex access changes for employees transitioning roles Customer Service and Administrative Support Respond to internal and external inquiries regarding financial transactions Serve as primary contact for finance and security-related questions Handle escalated and complex issues requiring advanced problem-solving Provide administrative support, including preparing correspondence and maintaining records Participate in process improvements, documentation, cross-training, and special project Perform other duties as assigned by supervisor

Requirements

• High school diploma or equivalent and three years of relevant experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

• At least four years post high school relevant work experience.
• Proficiency in Microsoft Office applications – Outlook, Excel, PowerPoint.
• Prior experience of PeopleSoft and knowledge of myUFL systems as it relates to fiscal functions.
• Familiarity with the University of Florida myUFL role request system.
• Knowledge of and experience with university, state and federal regulations regarding fiscal, budget, grants and access role requests.
• Must be able to work well in a team environment with great interpersonal skills and must understand and practice excellent customer service.
• Should possess critical thinking, analytical, and communication skills, be self-motivated, willing to learn new skills and able to exercise good judgment to work independently.
• Must be organized and pay attention to detail.

Responsibilities

• Process financial transactions across state, auxiliary, gift, grant, foundation, and concession accounts
• Coordinate and process purchases, travel, reimbursements, deposits, and cash handling activities
• Reconcile expenditures and ensure accuracy and compliance with fiscal policies
• Troubleshoot complex financial processing issues
• Maintain financial records and provide periodic reports
• Assist in developing and justifying operating budget requests
• Monitor financial activity and advise on funding needs or discrepancies
• Coordinate purchasing activities in compliance with university and statutory requirements
• Communicate with vendors and UF Purchasing to support contract negotiation and execution
• Collaborate with marketing and communications staff on bids, specifications, and production schedules
• Interpret and apply state statutes, administrative codes, and university policies
• Recommend updates to operational procedures to maintain compliance and efficiency
• Serve as Department Security Administrator, managing myUFL access and role assignments
• Coordinate complex access changes for employees transitioning roles
• Respond to internal and external inquiries regarding financial transactions
• Serve as primary contact for finance and security-related questions
• Handle escalated and complex issues requiring advanced problem-solving
• Provide administrative support, including preparing correspondence and maintaining records
• Participate in process improvements, documentation, cross-training, and special project
• Perform other duties as assigned by supervisor

Benefits

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees