Business Admin Specialist II (Enrollment Management)

University of Florida • Gainesville, FL

3d • $24

About The Position

The University of Florida’s Division of Enrollment Management is seeking a
Business Administrative Specialist II to support fiscal operations, financial
coordination, and day‑to‑day business processes. In this role, you will process
and manage a high volume of financial transactions, coordinate purchasing and
travel, maintain financial records, and assist with budgeting and compliance
efforts.

Requirements

• High school diploma or equivalent and three years of relevant experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

• At least four years post high school relevant work experience.
• Proficiency in Microsoft Office applications – Outlook, Excel, PowerPoint.
• Prior experience of PeopleSoft and knowledge of myUFL systems as it relates to fiscal functions.
• Familiarity with the University of Florida myUFL role request system.
• Knowledge of and experience with university, state and federal regulations regarding fiscal, budget, grants and access role requests.
• Must be able to work well in a team environment with great interpersonal skills and must understand and practice excellent customer service.
• Should possess critical thinking, analytical, and communication skills, be self-motivated, willing to learn new skills and able to exercise good judgment to work independently.
• Must be organized and pay attention to detail.

Responsibilities

• Process financial transactions across state, auxiliary, gift, grant, foundation, and concession accounts
• Coordinate and process purchases, travel, reimbursements, deposits, and cash handling activities
• Reconcile expenditures and ensure accuracy and compliance with fiscal policies
• Troubleshoot complex financial processing issues
• Maintain financial records and provide periodic reports
• Assist in developing and justifying operating budget requests
• Monitor financial activity and advise on funding needs or discrepancies
• Coordinate purchasing activities in compliance with university and statutory requirements
• Communicate with vendors and UF Purchasing to support contract negotiation and execution
• Collaborate with marketing and communications staff on bids, specifications, and production schedules
• Interpret and apply state statutes, administrative codes, and university policies
• Recommend updates to operational procedures to maintain compliance and efficiency
• Serve as Department Security Administrator, managing myUFL access and role assignments
• Coordinate complex access changes for employees transitioning roles
• Respond to internal and external inquiries regarding financial transactions
• Serve as primary contact for finance and security-related questions
• Handle escalated and complex issues requiring advanced problem-solving
• Provide administrative support, including preparing correspondence and maintaining records
• Participate in process improvements, documentation, cross-training, and special project
• Perform other duties as assigned by supervisor

Benefits

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED