Business Admin Specialist I
About The Position
Responsible for processing assigned vendor invoices within five business days of receiving appropriate approvals and documents. Daily responsibilities include matching vendor invoices with purchase orders and receiving documents, obtaining departmental approval of invoices, filing receiving documents, and finalizing purchase orders. Reconciles vendor statements. Review pending accounts payable invoices and provide explanations and/or resolve invoices older than 60 days. Maintains receiving file by tracking the receipt of receiving documents and contacting vendors for missing invoices. Responsible for processing accounts receivable. Daily responsibilities include depositing checks, electronic funds transfers, and communicating with customers with any issues. Ensures all deposits are processed within two business days of receipt. Assists customers (vendors, colleagues, and department representatives) with questions and /or problems. Assists payroll team in day-to-day data collection by reviewing timecards in Kronos and myUFL. Maintains employee-level data to ensure compliance with Facilities Services and UF policies. This position requires a Class E State of Florida Driver’s License. Criminal background check required. NORMAL WORK SCHEDULE: Monday through Friday, 08:00 a.m. to 05:00 p.m. Expected Salary: $19.00 to $20.00 Hourly based on experience.
Requirements
- High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.
- This position requires a Class E State of Florida Driver’s License.
- Criminal background check required.
Nice To Haves
- Experience in accounting, finance, or business administration
- Experience in Microsoft Office (Outlook, Excel, Word, and Access)
- Experience with myUFL and myUFMarketplace systems
- Working knowledge of work orders
- Working knowledge of inventory systems
- Working knowledge of bookkeeping principles and practices
- Strong Interpersonal Skills
- Strong Attention to Detail
- Strong Organizational Skills
- Ability to think logically
- Ability to analyze and solve problems
- Ability to interpret technical information related to computer hardware and software
- Ability to work independently
Responsibilities
- processing assigned vendor invoices
- matching vendor invoices with purchase orders and receiving documents
- obtaining departmental approval of invoices
- filing receiving documents
- finalizing purchase orders
- reconciles vendor statements
- review pending accounts payable invoices
- resolve invoices older than 60 days
- maintains receiving file by tracking the receipt of receiving documents
- contacting vendors for missing invoices
- processing accounts receivable
- depositing checks, electronic funds transfers
- communicating with customers with any issues
- assists customers with questions and /or problems
- assists payroll team in day-to-day data collection by reviewing timecards in Kronos and myUFL
- maintains employee-level data
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
