Bulk Liquid Coordinator

Heaven Hill Brands•Bardstown, KY

4d•Onsite

About The Position

The Bulk Liquid Coordinator is responsible for coordinating bulk liquid, import, export, storage, and Harvest Room activities to ensure accurate, timely, and compliant movement of bulk spirits and related materials. This role coordinates bulk customer orders, import tanker and railcar transactions, storage-tank inventory, barrel movements, shipping and customs documentation, and related IFS/BIC transactions while coordinating across Customer Service, Shipping, Harvest Room, freight forwarders, customs brokers, and other partners.

Requirements

High school diploma or GED required
Minimum 3 years’ experience coordinating bulk inventory in a manufacturing environment.
Proficient use of Microsoft Word, Excel, and Outlook.
Previous experience with bulk inventory management.
Knowledge of principles and methods for moving bulk consumer goods, including the relative costs and benefits.
Knowledge of raw material inventory and accounting practices.
Experience managing bulk liquid, inventory, customer orders, purchase orders, and related billing or transfer documentation.
Knowledge of domestic and international shipping, import/export processes, customs documentation, and freight coordination.
Ability to manage routine order, shipment, and inventory exceptions while partnering with Customer Service and operations teams.
Strong inventory management, transaction reconciliation, and discrepancy-resolution skills.
Experience coordinating loadouts, warehouse movements, transportation, and shipping documentation such as bills of lading and invoices.
Familiarity with regulatory and compliance documentation, including TTB, customs, and safety requirements.
Proficiency using ERP or inventory-management systems; IFS and BIC experience preferred.
Strong attention to detail, organization, communication, and ability to manage multiple time-sensitive priorities.
Ability to collaborate across operations, warehouses, customer service, shipping, and external partners.
Experience supporting process improvements, cross-training, and departmental backup coverage.
Demonstrated ability to use artificial intelligence (AI) tools to improve efficiency, streamline routine work, identify process improvements, and support better business decisions.

Nice To Haves

Associate’s degree in Business or technical field preferred
Knowledge of lean manufacturing principles.
Previous experience in distilled spirits industry.
Advanced computer skills, including knowledge of ERP systems such as IFS.

Responsibilities

Manage bulk liquid and case-goods customer orders, including inventory, barrel movements, documentation, billing support, and issue resolution.
Coordinate domestic and international bulk shipments by tanker and railcar, working with customers, brokers, freight partners, and internal teams.
Maintain accurate storage-tank, bulk, and transport inventory records; reconcile transactions and investigate discrepancies.
Coordinate harvest room and loadout operations, including freight setup, shipment paperwork, and communication with warehouse and production teams.
Prepare and maintain required regulatory, customs, TTB, and customer documentation and reports.
Use IFS, BIC, and related systems to process, track, reconcile, and balance transactions across departments.
Provide backup coverage, cross-train with team members, and support process improvements and departmental training.