Building Operations Manager -Classified

State of Colorado • Denver, CO

22h • Onsite

About The Position

The Colorado Department of Education (CDE) is seeking a proactive and highly organized professional to oversee day-to-day facility operations across multiple locations. This role involves coordinating construction and renovation projects, building maintenance, safety and security initiatives, and long-term space planning. The Building Operations Manager will collaborate with CDE leadership, state partners, contractors, and vendors to ensure the safety, functionality, and effectiveness of CDE’s workplaces. This position reports directly to the Deputy Commissioner, Strategy, and provides professional support and expertise in areas such as coordinating assigned building repairs, upgrades, and renovations; staff relocations; and facilities-related maintenance and special projects. The role may also serve as a delegate to the State Architect's Office, depending on work experience, and requires the ability to work under minimal supervision.

Requirements

• Seven (7) years of relevant experience in an occupation related to the work (construction, facilities, building maintenance, facility operations, building maintenance, construction, renovation, or repair projects experience) assigned to this position.
• OR A combination of related education (e.g., construction management, carpentry), a formalized apprenticeship program, an associate degree from an accredited college/university, certification, and/or relevant experience in an occupation related to the assigned work is equivalent to three (3) years of education and at least four (4) years of experience.
• Relevant experience includes work that involves: Facilities maintenance/facilities management, Construction Project management, HVAC projects, OSHA Safety training, Formal repair projects, Building automation or energy-management training, Capital construction or capital improvement projects, Construction project coordination and oversight, Contractor and vendor management, Vendor-management experience, Tenant-improvement projects, Preventive maintenance.
• Experience with building operations and preventative maintenance
• Experience with construction, renovation, remodeling, and tenant-improvement projects
• Experience with capital construction or capital improvement projects
• Experience with construction project coordination and oversight
• Experience with contractor and vendor management
• Experience with contract administration and monitoring
• Experience with building inspections and identification of deferred maintenance needs
• Experience with life-safety systems, fire safety, and emergency preparedness
• Experience with building security, access control, keys, badges, and security systems
• Experience with ADA accessibility and facility accessibility improvements
• Experience with electrical, plumbing, mechanical, roofing, or other building systems
• Experience with space planning, occupancy planning, and staff relocations
• Experience with lease administration or coordination with landlords/property managers
• Experience with the development and submission of facility maintenance work orders
• Experience with procurement, purchasing, estimating, and budgeting for construction or facility projects
• Experience with review and approval of vendor invoices and project expenditures
• Experience with development or implementation of continuity of operations/emergency response plans
• Experience with coordination of fire drills, evacuation procedures, or emergency preparedness exercises
• Experience with building codes, permitting, regulatory compliance, or inspection processes
• Experience with energy efficiency, sustainability, and building performance projects
• Experience with computerized Maintenance Management Systems (CMMS), work-order systems, or facility-management software
• Experience with building Automation Systems (BAS) or energy-management systems
• Experience with environmental health and safety practices
• Experience with hazard identification, risk assessment, and corrective-action coordination
• Strong written and verbal communication skills.
• Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).
• Demonstrated ability to effectively balance quality of work and productivity expectations
• Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units)
• Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines
• Demonstrated ability to take initiative and exhibit a proactive approach to work
• Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized
• Demonstrated ability to work independently, as well as, on a team
• Ability to commute to different CDE buildings
• Must be willing and able to submit to the pre-screening process and pass a background check.
• Ability and willingness to independently determine, obtain means, and complete required commuting to the CDE buildings.
• Must be a current Resident of Colorado.
• Incumbent will be required to complete work for CDE within Colorado.

Nice To Haves

• Certified Facility Manager (CFM)
• Facility Management Professional (FMP)
• OSHA safety training certification
• HVAC/EPA certifications

Responsibilities

• Oversee day-to-day facility management for the agency across three buildings: two leased properties at 201 Colfax Ave, two suites at 1525 Sherman St., and one owned facility: the Colorado Talking Book Library and State Publications Library, located at 180 Sheridan.
• Perform periodic building and site inspections of all facilities to identify any deferred maintenance items, accessibility, safety, or security issues, and ensure all facilities are maintained in a safe and functionally operational condition.
• Act as principal liaison with other state agencies and landlords around capital needs, supporting ongoing maintenance needs, and escalating to the correct agency and/or vendor for leased spaces.
• Submit work orders for maintenance and coordinate with the DPA Capitol Complex project manager to ensure appropriate resolution.
• Coordinate use of shared spaces (potentially through a software application).
• Coordinate mail room activities at 201 Colfax.
• Coordinate security efforts across all locations, acting as building warden, creating policy, being the main point of contact for keys and badges, and removing terminated employees.
• Coordinate with DPA Capitol Complex and Colorado State Patrol on regular fire drills and/or emergency preparedness training.
• Manage third-party security contract at 201 E Colfax, serving as the primary contact for security personnel, coordinating with the vendor, authorizing invoices, and ensuring contractual provisions are met.
• Coordinate with the State Board of Education director on security for State Board meetings, including obtaining additional State Patrol Officers.
• Create and maintain a Continuity of Operations Plan.
• Serve as Project Manager on CTBL construction projects and work collaboratively with DPA Capital Complex Project Manager at 201 Colfax and 1525 Sherman.
• Apply principles, methods, or tools for project execution, including project schedules, coordination, monitoring, evaluating, and management of project resources and performance.
• Proactively communicate with the Library Director regarding construction and maintenance projects, including consulting on project planning, schedules/timelines, coordination, monitoring, evaluation, and budgets.
• Adhere to budget estimates, confirm funding approval for proposals and vendor payments related to procurement of materials and/or services performed.
• Lead planning and budget request process for all construction projects.
• Consult with designated program staff to develop, coordinate, analyze, and review department plans to strategize and prioritize occupancy of facilities based on current and projected changes, budget conditions, and staffing numbers.
• Review and provide analysis of space standards by Program while planning and facilitating service integration activities.
• Decide how to use available resources to design and develop occupancy and space plans.
• Develop and implement appropriate policies and procedures related to areas of responsibility as needed or requested.
• Apply technical skills to provide sufficient operational support and perform the job effectively, efficiently, in a timely manner.
• Participate in cross-training with Team Members to serve as a backup as needed and create backups for assigned responsibilities.

Benefits

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
• Employer paid short-term disability and life insurance
• Up to 160 hours of Paid Family Medical Leave (PFML)
• 11 paid holidays per year
• Competitive vacation and sick leave accruals
• Retirement through the Public Employees Retirement Association (PERA)
• Employer paid RTD Eco Pass (certain restrictions may apply)
• Paid professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree