Building Materials Coordinator

The Aubuchon Company • Springfield, VT

7d

About The Position

The Building Materials Coordinator supports Bibens Ace Hardware’s lumber and building materials business through estimating, quoting, purchasing, inventory coordination, and contractor support. Working closely with the Lumber Sales Manager and store team, the coordinator helps provide customers, contractors, and builders with accurate material estimates, timely follow-up, and strong service.

The role includes reviewing project plans and specifications, preparing material take-offs and quotes, supporting sales opportunities, coordinating purchasing and vendors, and helping manage inventory and product availability. The coordinator also works with yard, receiving, and delivery teams to support efficient material handling and logistics, maintains a clean and organized work environment, and safely operates forklifts and other equipment in accordance with company policy.

Requirements

• At least 3 years of experience in lumber, building materials, estimating, inside sales, or a related construction environment.
• Strong knowledge of building materials and lumber.
• Experience reading plans and completing material take-offs.
• Experience preparing quotes and supporting contractor or builder projects.
• Experience coordinating with yard, delivery, or receiving teams.
• Experience with purchasing, vendor coordination, and inventory management.
• Ability to build relationships and communicate effectively with contractors, builders, vendors, and team members.
• Forklift certification or willingness to obtain certification within 90 days.
• Valid driver’s license and ability to pass a motor vehicle record check.
• Comfort working in an animal-friendly environment; accommodations are available upon request.

Nice To Haves

• Strong understanding of product categories, seasonal demand, and market pricing trends.
• Experience with takeoff or estimating software.

Responsibilities

• Support contractors, builders, and customers with project material needs.
• Review plans, interpret specifications, and prepare accurate material take-offs for residential and light commercial projects.
• Prepare quotes for lumber, doors, windows, and related building materials while maintaining pricing discipline and margin awareness.
• Follow up on open quotes and sales opportunities.
• Build and maintain relationships with contractors, builders, and pro customers.
• Identify upsell opportunities and recommend alternative products or solutions when appropriate.
• Maintain accurate inventory through cycle counts, system updates, and regular review of product movement.
• Monitor purchasing needs, stock levels, and seasonal demand trends.
• Write and submit purchase orders for lumber and related building materials.
• Coordinate with vendors on product selection, returns, buybacks, and new product opportunities.
• Coordinate supplier delivery schedules to support product availability.
• Track top-selling SKUs, local market demand, and pricing trends.
• Partner with the Lumber Sales Manager on sales efforts, product flow, and contractor service.
• Coordinate with yard, receiving, and delivery teams to ensure materials are handled accurately and efficiently.
• Support receipt, unloading, sorting, storage, and distribution of materials as needed.
• Generate reports on inventory status, material usage, and damaged or missing items.
• Help maintain a clean, organized, and professional store, yard, and warehouse environment.
• Safely operate forklifts and other equipment in accordance with company policy.

Benefits

• 401(k) with match, available on the first day.
• Paid time off starting at 80 hours, increasing with seniority.
• Four paid holidays.
• Medical, vision, and dental insurance.
• Company-funded HSA/HRA program.
• Company-paid short-term disability insurance.
• Company-paid life insurance.
• Wellness program with the opportunity to earn $300 annually.
• Team Member Assistance Program and Fund.
• Discounted pet health insurance.
• Gym reimbursement.
• Tuition reimbursement program.
• Training and growth opportunities.
• Team member discounts at all locations.
• Company discount program for tickets, electronics, vacations, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed