BUILDING & GROUNDS OFFICER
About The Position
The Building & Grounds Officer supervises and implements a comprehensive operations, maintenance, repair, and construction program for assigned state facilities under the Division of Capital Asset Management and Maintenance. The role directs facilities personnel and maintenance staff, supervises vendors and contractors, and ensures work complies with plans, specifications, contracts, codes, and applicable procedures. The position works under general supervision, with some latitude for independent judgment, and is responsible for reviewing work for compliance with instructions and standards. In addition to the duties of the classification, the position provides dedicated administrative and operational support to the Chief Property Manager and Deputy Chief Property Manager. It coordinates purchasing, contracts, Minority Business Enterprise (MBE) compliance, requisitions, purchase orders, and vendor invoices for facility operations, maintenance, repairs, and projects. It serves as a primary coordination point among Property Management staff, DCAMM administrative personnel, the Division of Purchases, MBE/DEDI Compliance, vendors, contractors, and other parties. The role coordinates and administers these processes but does not replace the approval authority of authorized officials. The position is scheduled Monday through Friday, 8:00 AM to 3:30 PM, for 35 hours per week. It is restricted/limited to the leave of the prior incumbent.
Requirements
- Thorough knowledge of principles, methods, techniques, materials, and equipment used in maintaining and repairing building services and mechanical equipment.
- Ability to apply building maintenance and repair knowledge to a group of state-operated facilities.
- Working knowledge of applicable fire, health, and safety standards and codes.
- Ability to review construction plans, specifications, and cost estimates.
- Ability to plan, coordinate, and review others’ work for conformance to prescribed objectives and policies.
- Ability to deal effectively with superiors, subordinates, vendors, and contractors.
- Ability to supervise agency activities as required.
- Ability to prepare clear and concise oral and written reports.
- Graduation from senior high school, or substantially equivalent education and experience.
- Experience in a position involving inspection of building construction with some supervisory responsibility in building operation and maintenance, including maintenance of related fiscal and clerical records, or substantially equivalent education and experience.
- At appointment, must be physically qualified to perform assigned duties as evidenced by a physician’s certificate.
- Must possess and maintain a valid Rhode Island driver’s license as a condition of employment.
Responsibilities
- Supervise and implement operations, maintenance, repair, and construction programs for assigned facilities.
- Direct and supervise facilities personnel responsible for operating, maintaining, and repairing assigned buildings.
- Supervise and inspect vendor and contractor work to ensure conformance with plans, specifications, contracts, and codes.
- Supervise maintenance programs for boilers and HVAC systems.
- Oversee facilities project conformance with Division of Purchases procedures.
- Supervise and review maintenance staff work.
- Assist in formulating building service contracts and Master Price Agreements.
- Prepare vouchers, work orders, requisitions, and purchase orders, and review and approve invoices for payment.
- Assist divisional personnel in preparing the Capital Development Program for renovations, construction, and maintenance repairs.
- Prepare cost estimates for repair and maintenance projects.
- Monitor building compliance with certification and inspection requirements, including fire alarms, fire extinguishers, elevators, and boilers.
- Monitor indoor air quality and take appropriate corrective and preventative measures.
- Monitor building security and maintain security systems and procedures as required.
- Implement and monitor energy management and conservation programs.
- Prepare a yearly work program and assist in formulating agency policies and programs.
- Coordinate purchasing, contracts, MBE compliance, requisitions, purchase orders, and vendor invoicing associated with facility operations, maintenance, repairs, and projects.
- Coordinate procurement and payment activities among Property Management, DCAMM administrative personnel, the Division of Purchases, MBE/DEDI Compliance, vendors, contractors, and other appropriate parties.
- Ensure procurement and payment activities are processed accurately, in a timely manner, and in accordance with State requirements.
- Track outstanding actions and ensure required procurement and contract documentation is complete.
- Perform related work as required.
Benefits
- Information about benefits available to State of Rhode Island employees is provided through the Office of Employee Benefits.
- Employees hired after September 30, 2014 are required to participate in direct deposit.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
