Building Coordinator

TX-HHSC-DSHS-DFPS•Austin, TX

1d•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Administrative Assistant IV (Building Coordinator) performs complex building/administrative support and technical assistance program work. Work is performed under the limited supervision of the Service Director with moderate latitude for the use of initiative and independent judgment. The Administrative Assistant IV serves as the Administrative Support and primary point of contact for the assigned building. The building coordinator responsibilities generally include the oversight of the residential environment including asset inventory, coordination of repairs, responding to equipment needs, and assisting with space utilization. The building coordinator will also monitor building safety issues, monitor compliance with required safety procedure documentation, provide staff training and communication regarding areas of personal, physical, plant safety/health, emergency procedures, and fire safety. The Administrative Assistant IV demonstrates advanced computer proficiency and the ability to interpret and implement administrative procedures and rules. The Admin Assistant IV demonstrates the ability to communicate and collaborate effectively with co-workers, supervisors, patients/families, other departments, and visitors. They may be asked to facilitate visits with external agencies or client advocacy.

Requirements

Associates degree preferred. Two years’ experience can be substituted for degree
At least 2 years of administrative level support experience.
At least 2 years’ experience with use of MS Office software, especially Outlook, Word and Excel required
Knowledge of office practices and administrative procedures including the use of standard office equipment and software.
Basic knowledge of building maintenance.
Skill in oral and written communication.

Responsibilities

Management of the residential building maintenance requests, coordination, and tracking repairs to satisfactory completion through internal spreadsheets, databases, and communications with maintenance office personnel about ongoing maintenance needs.
Track hospital assets through the hospital inventory tracking system, source equipment needs for patients, order and maintain an acceptable level of personal protective equipment (PPE) supplies for staff and clients using the HHSC MEMS internal ordering system.
Source incentive program needs for specific clients that are agreed on by medical staff and participants within the treatment team monthly assessments.
Monitor building safety issues and compliance with required safety procedure documentation.
Provide staff training and communication regarding areas of personal, physical, and plant safety/health, emergency procedures, and fire safety.
Participate in patients’ treatment team assessments to gather knowledge and/or unit-based performance improvement initiatives and activities to enhance the treatment for persons served on Adult Psychiatric Services (APS).
Provide administrative support to the APS Program Director and assist with special projects.
Provide reports on demand pertaining to maintenance, client incentive programs, and general clerical duties.
Manage space utilization and office assignments for staff and other short-term visitors as it pertains to office space throughout the building.
Schedule meetings in the building conference room.
Actively participate and/or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.