Budget Specialist II

Prairie View A&M University•Prairie View, TX

5d•Onsite

About The Position

The Budget Specialist II, under general supervision, reviews and approves moderately complex budgetary documents and performs moderately complex budgetary analysis for the Office of Marketing and Communications. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Requirements

Bachelor’s degree in applicable field or equivalent combination of education and experience
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Work beyond normal office hours and weekends.

Nice To Haves

Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.

Responsibilities

Serves as the Office of Marketing and Communications' primary contact for the Budget Office and Payroll Administration; runs monthly pay calculation reports; reviews and verifies for accuracy and makes appropriate changes to payroll actions; prepares monthly payroll reconciliations; works with the appropriate departments to process Account Profiles, Electronic Document Routing and Budget Transfer Forms; initiates Department Budget Requests (DBRs) to establish budgets, process budget changes, and clear departmental deficits in a timely manner.
Provides guidance and assistance to department staff regarding budget and payroll funding procedures and related financial processes.
Assists in monitoring, processing, and tracking funding requests.
Collects, analyzes, and reports budget and financial data to support departmental decision-making and budget planning.
Makes travel arrangements, prepares leave travel requests and reimbursements, attends budget meetings, orders supplies, prepares purchase requisitions/IDOs, and performs other financial support activities related to departmental operations.
Reviews, verifies, and/or initiates changes to employee costing allocations and other payroll actions processed in Workday for staff, faculty, and student employees, updating budget information accordingly.
Prepares journal and budget entries; monitors all accounts and financial activity; prepares reconciliations; and prepares and maintains budgetary analyses of funds.
Assists with the preparation, implementation, monitoring, and reconciliation of the department's annual operating budget and other periodic budget reporting requirements, as applicable.
Assists in maintaining automated budget, accounting, and payroll systems by reviewing financial transactions, monitoring budget activity, and ensuring the accuracy of budget-related information.
May assist in developing procedures, training departmental staff on budget-related processes, and serving as a resource on budget and payroll matters.
Performs other duties as assigned.