Budget Manager

State of Maine • Augusta, ME

2d • Onsite

About The Position

The Contract Manager for Budgets (CM, Social Services Program Manager) is responsible for assisting in the development and implementation of new and revised policies, business practices and procedures as it relates to review and processing of subrecipient contract budgets. The position, as part of the DCM management team, works to improve operations and effectiveness; collaborating with program managers and other division leadership to improve strategies and implement changes; and conducting planning, evaluation, and staffing functions. The position also oversees contract budget processing for all cost-settled and fee-for-service agreements. Duties involve collaborating with Contract Managers (CM), program management, program and fiscal officers, internal department auditors, and legal resources to ensure that contract paperwork is timely, accurate, and flowing smoothly through department processes. When overseeing contract budget processing, the goal is to ensure reviews of cost-settled budgets are reviewed timely so that contracts are encumbered prior to their start date. The goal of agreement closeout processing is to ensure the reviews happen timely, so as not to lose federal funding because of late closeout reports. The contract manager also provides guidance and answers questions around quarterly financial reports.

Requirements

• Four (4) years of progressively responsible experience in social service or mental health/developmental disabilities programs.
• A Bachelors Degree.
• At least three (3) years of the required experience must be in a supervisory and/or administrative capacity.
• Equivalent related work experience may be substituted for education on a year-for-year basis.
• Knowledge of Department grants, contracts, and purchase of services and cooperative agreements.
• Ability to evaluate program and administrative information in relation to state and federal regulations.
• Experience with contract analysis and settlements.
• Prior experience and/or education which demonstrate proficiency in financial analysis.
• Experience leading a team focused on quality work while providing excellent customer service effectively to both internal and external customers.
• Applicants must submit a cover letter and résumé.
• In your cover letter, please clearly describe how your experience and qualifications align with the competencies listed above.
• Applications that do not include a cover letter addressing these qualifications may not be considered.

Responsibilities

• Assisting in the development and implementation of new and revised policies, business practices and procedures as it relates to review and processing of subrecipient contract budgets.
• Working to improve operations and effectiveness as part of the DCM management team.
• Collaborating with program managers and other division leadership to improve strategies and implement changes.
• Conducting planning, evaluation, and staffing functions.
• Overseeing contract budget processing for all cost-settled and fee-for-service agreements.
• Collaborating with Contract Managers (CM), program management, program and fiscal officers, internal department auditors, and legal resources to ensure that contract paperwork is timely, accurate, and flowing smoothly through department processes.
• Ensuring reviews of cost-settled budgets are reviewed timely so that contracts are encumbered prior to their start date.
• Ensuring agreement closeout processing reviews happen timely, so as not to lose federal funding because of late closeout reports.
• Providing guidance and answering questions around quarterly financial reports.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
• Health Insurance Premium Credit (Participation decreases employee-only premiums by 5%)
• Dental Insurance (State pays 100% of employee-only dental premiums)
• Retirement Plan (State contributes 14.11% of employee's pay towards MainePERS)
• Six weeks of fully paid parental leave
• Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager