Budget Manager

Department of Public Safety • Austin, TX

16h • Onsite

About The Position

Reporting to the Director of the Preparedness Management Unit within the Center for Health Emergency Preparedness and Response (CHEPR), the Budget Manager performs highly complex (senior-level) managerial work by overseeing the day-to-day work of the CHEPR budget team. The manager sets and monitors goals, creates procedures, and sets completion timelines. The Budget Manager plans, assigns, supervises, and reviews the team's work. This role provides expertise in financial analysis, collaborates with other agency sections, prepares technical reports and forecasts, and approves fund use in accordance with procedures. Work involves examining, investigating, and reviewing accounting records, financial statements, and internal controls. This ensures compliance with federal and state laws and regulations, as well as Texas DSHS policies. The position monitors spending patterns to find chances for reallocation or adjustments that support program goals. This role also serves as CHEPR’s fiscal contact for DSHS budget and accounting offices, contract management, funds reporting, and federal coordination and management. Work is performed with minimal direct supervision, allowing considerable independent decision-making.

Requirements

• Knowledge of federal funding processes and budget development
• Knowledge of applicable agency and federal policies and procedures
• Knowledge of state and federal rules relating to federal funds
• Skill with Excel, SMARTSHEET, CAPPS Financials, and relevant financial software.
• Skill in advanced Excel features to analyze financial data.
• Ability to effectively lead and motivate teams to achieve organizational goals
• Ability to gather, reconcile, and analyze complex financial data
• Ability to communicate effectively with others, both orally and in writing
• Ability to establish and maintain effective working relationships with co-workers, managers, other agencies, and external stakeholders
• Ability to easily adapt to changing priorities
• Ability to effectively manage time and organize
• 2 years leading or managing a team
• 2 years working in budget or finance
• 2 years working with DSHS accounting and federal reporting systems, preferred
• Attends work regularly and predictably in accordance with agency leave policy and performs other assigned duties as required.

Nice To Haves

• 2 years working with DSHS accounting and federal reporting systems

Responsibilities

• Guides the Branch's daily activities and provides direction to staff in carrying out the Branch's major functions.
• Assigns and ensures completion of daily fiscal and administrative support activities, including completion of purchase requisitions, billing validations, budget projections, travel management, and personnel/position control reports.
• Reviews fund projections and monitors office budget reports to ensure reports reflect accurate funding allocations and spending and resolves discrepancies.
• Ensures software renewals are tracked, and invoices are paid on time and in accordance with grant budgets.
• Holds regularly scheduled team huddles, either weekly or bi-weekly as needed, to maintain timelines and identify issues and concerns.
• Ensures all staff have job action sheets detailing their roles and responsibilities.
• Supervises staff, including hiring and selection, assigning work, completing performance evaluations, identifying staff development and training opportunities, recommending personnel actions and disciplinary actions, and scheduling and approving leave.
• Establishes project timelines for assignments.
• Meets regularly with staff one-on-one to gain project updates, identify issues or concerns, and establish resolutions.
• Sets team and individual performance metrics and ensures team meets set metrics.
• Provides staff with recommendations for improvement when established goals are not met or performance needs improvement.
• Monitors budget in CAPPS and budget office reports to ensure funding allocations and expenditures are correct and resolve any discrepancies.
• Maintains fiscal oversight by reviewing daily CAPPS organizational budget reports for Center grants and cooperative agreements.
• Supervises the management of federal funds and general revenue, including purchase requisitions, organizational budgets, and contract allocations.
• Prepares special reports, charts and graphs, and other data for weekly leadership meetings.
• Conducts routine meetings with program staff to discuss the status of requisitions, projections, and contracts.
• Provides recommendations to staff on addressing administrative challenges, shortfalls, or underspending.
• Provides technical expertise related to financial management and analysis, oversees special investigations related to funding, purchase orders, and budget expenditures, performs programmatic analyses related to expenditures and projections, and provides budget support related to all internal and single statewide audits.
• Meets regularly with center leadership to discuss grant budgets and funding risks, and to recommend strategies to mitigate problems.
• Oversees federal grant actions including budget application, carry-over and forward requests, and budget redirections.
• Works with other units, such as the Federal Coordination and Management Branch, the Budget Office, the Contract Management Unit, and the Federal Funds Reporting Branch, to develop and manage federal awards and state general revenue appropriations.
• Oversees the implementation of changes resulting from new state and federal legislation.
• Identifies changes in federal legal guidance related to annual grant notice of funding opportunities.
• Reviews any changes related to the renewal of the Pandemic and All-Hazards Preparedness Reauthorization Act (PAHPRA) (Public Law 116‑22).
• Monitors spending and identifies changes in fund usage, ensuring funds are spent down or rolled into the next budget period.
• Develops and follows grant submission timelines to meet agency and federal deadlines.
• Ensures all financial activities comply with federal, state, and agency regulations.
• Reviews budget applications before submitting for leadership approval.
• Other duties as assigned may include working in the State Medical Operations Center (SMOC) during a public health response.
• Completes training needed for emergency response duty.

Benefits

• insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed