Budget Manager II, Housing

Florida Gulf Coast University•Lexington, MA

About The Position

The Budget Manager II, Housing assists the Assistant Director, Housing Budgets with the financial operations of the department and collaborates with leadership to facilitate purchasing needs and future budget requirements. Audits vendor invoices to verify accuracy.

Requirements

This position requires either eight years of directly related full-time experience or, as an alternative, a Bachelor’s degree from an accredited institution in Accounting, Business Management, Finance, or closely related field and four years of full-time experience directly related to the job functions.
Professional experience in accounting, bookkeeping, payroll, finance, or budgeting.
Experience operating a personal computer and proficient with Microsoft Office Suite.
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

Work experience in a higher education setting.
Experience with Workday.
Knowledge of basic budgeting principles and practices.
Knowledge of or ability to learn Workday or similar enterprise financial management software application.
Skill in completing assignments accurately and with attention to detail.
Strong interpersonal, verbal, and written communication skills.
Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
Ability to work successfully as both a member of a team and independently with minimal supervision.
Ability to take initiative to plan, organize, coordinate, and perform work in various situations when numerous and competing demands are involved.
Ability to accurately prepare and maintain records, files, and reports.
Ability to collect, analyze, organize and present complex financial data in a meaningful manner.
Ability to perform complex mathematical computations.

Responsibilities

Develops and manages budgets to ensure program alignment with fiscal allocation.
Oversees the OPS operating budgets and reviews expenditures for budgetary controls.
Oversees fiscal compliance with contracts and grants awarded to the department or college.
Prepares routine and ad-hoc reports and statements.
Collaborates with leadership to analyze OPS staffing needs and develop budget projections.
Assists in the development of annual budget requests and allocations.
Develops and implements fiscal procedures and guidelines.
Creates and initiates requisitions, purchase orders, invoices, change orders, budget balances and p-card transactions.
Performs detailed audits of vendor invoices to verify accuracy, prevent duplicate billing, and ensure adherence to established fiscal policies and accounting standards.
Collaborates cross-departmentally to reconcile invoice variances, substantiate charges, and resolve complex billing discrepancies.
Develops and maintains a procedure manual for Housing & Residence Life administrative operations including but not limited to requests for purchasing, end of fiscal year rollover, running of monthly reports, transferring of monies between departments/within orgs, processing of laundry concessions checks, etc.
Assists the Assistant Director, Housing Budgets with all day-to-day administrative functions and special projects as requested.
Assists with oversight of all Housing & Residence Life budget accounts including but not limited to monitors account balances, prepares budget transfers and amendments, and accounting adjustments.
Reconciles accounts, researches discrepancies, and initiates correction.
Assists with budget planning, year-end closeout, and rolling of new fiscal year budgets.
Ensures that all financial & administrative operations and activities comply with university policies and guidelines.
Performs other job-related duties as assigned.