Budget/Financial Analyst, Penn Libraries
About The Position
The Penn Libraries Budget/Financial Analyst is responsible for complex budget analysis and developing multi-year financial forecasts to support revenue and expenditure planning that encompasses unrestricted funds, gifts, endowments, and grants (both internal and external). This position delivers financial reporting and insight by integrating data from multiple systems and conducting monthly variance analysis. The Budget Analyst generates financial models to support strategic planning and decision-making, provides guidance on financial matters related to budget performance and resource allocation, gathers market and industry data for competitive benchmarking, and engages in ongoing process improvement and documentation. Given the complexity of the Penn Libraries, the individual in this position must possess a combination of big picture, intellectual curiosity, detailed thinking, and exceptional communication skills.
Requirements
- Bachelor's degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
- Must have excellent interpersonal, communication, and organizational skills; an ability to prioritize and manage multiple projects with limited supervision; and a demonstrated ability to work independently and as part of a team.
- High attention to detail, accuracy, and follow-through required.
- Strong business acumen and financial management skills.
- Advanced technical skills required (e.g., proficiency with Excel).
Nice To Haves
- 5 to 7 years of experience preferred.
- Knowledge of Penn's financial systems a plus (e.g., Hyperion Planning, Workday, and BEN Financials)
Responsibilities
- Compile and maintain comprehensive capital and operating five-year budgets and current year forecasts built on historical trends, articulated assumptions, and strategic initiatives. Work closely with senior leaders and department managers to ensure forecasts are accurate, aligned with institutional priorities, and supported by clear financial data.
- Prepare standard and ad hoc financial reports for senior leaders and department managers, including monthly budget updates that identify variances and provide in-depth analysis of financial performance against budget and prior year results. Work closely with department managers and senior leaders to identify, document, review, and approve underlying assumptions and to ensure accurate reporting and forecasting.
- Prepare financial models that support forecasting and enable scenario planning. Create ad hoc reports when specific policy or operational questions arise. Identify trends, risks, and opportunities by developing financial analyses of specific areas and initiatives. Contextualize financial performance in industry data.
- Partner with department managers to evaluate costs, monitor financial performance, and develop useful financial management tools that support the effective use of resources. Provide budget training to staff, including creating materials and conducting trainings and presentations as necessary.
- Oversee reporting and variance analysis of human capital activity, including staffing changes and salary modeling; integrate Workday data into budgeting, forecasting, and planning processes.
- Oversee the annual fiscal year-end close process. Prepare routine journal entries as well as complex correcting entries when needed.
Benefits
- Excellent healthcare and tuition benefits for employees and their families
- Generous retirement benefits
- A wide variety of professional development opportunities
- Supportive work and family benefits
- A wealth of health and wellness programs and resources
- Health, Life, and Flexible Spending Accounts
- Tuition assistance for employee, spouse, and dependent children
- Generous retirement plans (Basic, Matching, and Supplemental)
- Substantial amount of time away from work
- Long-Term Care Insurance
- Wellness and Work-life Resources
- Professional and Personal Development resources
- Access to a wide range of University resources as well as cultural and recreational activities
- Discounts on arts and entertainment, transportation, and mortgages
- Flexible Work Hours
- Penn Home Ownership Services
- Adoption Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
