BUDGET & DATA MANAGER - 72003832

State of Florida•TALLAHASSEE, FL

21d•Onsite

About The Position

The Budget & Data Manager assists with managing and administering the Division of State Purchasing’s budget, including tracking expenditures, balancing budget sheets, and forecasting. The position reviews purchases and agreements, makes recommendations based on available funds, and responds to budget inquiries from the department and other entities. The manager compiles and evaluates data to identify inconsistencies and quality issues, such as duplicate or missing records, and recommends whether suspect data should be corrected, excluded, or highlighted. The role oversees quality assurance for overviews and executive summaries covering data sets, analysis, projections, and trends related to procurement, purchasing oversight, and trust fund management. The position and its subordinates support the Division’s day-to-day operations and provide customer service to internal and external stakeholders. The position supervises staff, manages reporting and quality assurance activities, and creates and maintains procedures and desk guides. Successful completion of background screening is required. The position is located in Tallahassee, Florida.

Requirements

At least four years of progressively responsible experience in a business, accounting, or statistical field; college experience may substitute for the required experience.
Under F.S. 215.422, employees responsible for approving or processing vendors’ invoices or distributing warrants to vendors must process, resolve, and comply as required by section 215.423.
Successful completion of background screening is required.

Nice To Haves

Experience managing or assisting with budgets, reviewing purchases, tracking available funds, working with purchasing or procurement processes, and advising staff or leadership on spending.
Experience creating reports, validating data, developing reporting templates, analyzing trends, improving reporting processes, and ensuring data is accurate and reproducible.
Experience interpreting and applying statutes, administrative rules, departmental policies, and contractual requirements.
Experience researching regulations and translating them into procedures.

Responsibilities

Assist with management and administration of the Division’s budget, including tracking expenditures, balancing budget sheets, and forecasting.
Review purchases and agreements and make recommendations based on available funds.
Respond to budget inquiries from the department or other entities.
Compile and evaluate data to identify inconsistencies and quality issues, and recommend how suspect data should be handled.
Oversee quality assurance for overviews and executive summaries of data sets, analyses, projections, and trends related to procurement, purchasing oversight, and trust fund management.
Support day-to-day Division operations and provide customer service to internal and external stakeholders.
Assign balanced workloads, ensure work quality and deadlines, and monitor productivity, attendance, and workplace professionalism.
Complete timesheets and manage employee leave and attendance.
Set employee performance goals, monitor performance, and provide regular feedback.
Initiate and adapt to operational changes and motivate employees to respond positively to them.
Create, manage, and maintain procedures and desk guides for the position’s functions.
Prepare reliable, valid, and reproducible reports supporting the Division’s powers, duties, and functions.
Create reporting templates to help others gather and analyze appropriate data.
Improve reporting efficiency to support better data analysis.
Perform quality assurance reviews of price sheets and solicitation tabulations.
Validate reporting from vendors and internal and external customers.
Review data processes and recommend changes.
Perform other duties as assigned.