BUDGET COORDINATOR TSSS

City of Toronto•Toronto, ON

8d•CA$96,566 - CA$132,880•Onsite

About The Position

Reporting to the Manager, Finance & Administration, the Budget Coordinator is responsible for the analysis, coordination, preparation, review, implementation, and monitoring of the operating and capital budgets, budget variance reports, revenues, staffing and special projects within the Division. The primary functions associated with this position include but are not limited to: Coordinates the annual budget process within the Division and provides assistance to program areas. Analyzes Division's budget submissions for content, accuracy, compliance to instructions, and determines the adequacy of justifications. Provides analytical support in capital and operating budget development, expenditure and revenue monitoring, and operational planning by organizing the collection and interpretation of appropriate data on costs, staffing and other resources. Ensures short- and long-term financial and operating objectives are being met and the Division’s cost sharing relationship with the provincial and federal governments is safeguarded. Monitors, controls and analyzes expenditures, revenues and management of capital and operating budgets throughout the year. Reports on variances and financial performances in relation to the budgets. Analyzes and reports on key operational data that measure program effectiveness and administration efficiencies. Prepares financial reports for program areas and ensures timely, accurate financial information and analysis is provided to Toronto Shelter & Support Services divisional management to assist in their operational and financial decision making. Oversees the Division’s complement management and administers the divisional staffing budget related to divisional staffing activity. Establishes credible professional relationships with program management and staff that enable the provision of value-added strategic and financial planning advice with regard to their services, budget and operations. Reviews the purchase of services and supplies (e.g. janitorial supplies, food, electrical supplies etc.) for hostel services, confirms whether purchases will remain within the budget, and approves the Request for Purchase of Goods and Services (RPGS). Provides budget-related training and development to Division staff, as well as information relating to the budgeted expenditures and financial control regarding Corporate, Divisional and Unit goals/priorities. Establishes, maintains and recommends modifications to enhance and sustain reporting systems (i.e. utilizing SAP/ S4 HANA, PBF, CAPTOR, Microsoft Excel, Word, PowerPoint) in order to provide accurate and timely information to division management, council members, other levels of government, and the media, and to ensure compliance with corporate requirements. Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others. Coordinates, and performs research and analysis to prepare reports, including preparing reports to the Province, as required by the service contract. Participates in financial control system reviews to ensure the integrity of program payments and revenue streams. Reviews, validates and/or generates costing models for various programs/locations to assist with cost-benefit analysis, such as per-diem & bed night cost analysis. Develops and implements the financial oversight tool to support program on the review of budget submission from agencies and conduct reconciliation and recommendations including review of financial statements. Reviews payment processing within established timelines including review of reconciliation for Grants/Subsidy payments and provides recommendations on variance analysis. Performs ad hoc analysis, participates in special projects, meetings, planning workshops, and initiatives as needed.

Requirements

Post-secondary education in a discipline pertinent to the job function (such as accounting or finance), or the equivalent combination of education and experience.
Considerable experience in the application of the principles and practices of operating and capital budget formulation, analysis and reconciliation of ledger accounts, financial planning, and budget control.
Considerable experience and proficiency in Excel, and other computer-based systems, spreadsheets and databases (such as SAP, CAPTOR, Tableau, etc.).
Ability to coordinate large volume subsidies from federal/provincial ministries and other external funding sources.
Ability to conduct business process reviews and analysis to streamline and improve work efficiencies.
Strong research, analytical and problem-solving skills.
Knowledge of the General Accepted Accounting Principles (GAAP) and accounting standards for public sector (Public Sector Accounting Board).
Superior interpersonal and conflict resolution skills with the ability to interact, work and communicate effectively both verbally and in writing with senior management and staff at all organizational levels.
Ability to supervise unionized staff, to motivate and train staff in budget and accounting systems.
Familiarity with relevant collective agreements and government legislation i.e. Occupational Health and Safety, and regulations governing social services.

Nice To Haves

Experience and advanced knowledge working with federal or provincial funding, or other cost-shared program is considered an asset.
Experience conducting financial and/or program compliance audits is an asset.
A professional accounting designation (CPA) would be considered an asset.

Responsibilities

Coordinates the annual budget process within the Division and provides assistance to program areas.
Analyzes Division's budget submissions for content, accuracy, compliance to instructions, and determines the adequacy of justifications.
Provides analytical support in capital and operating budget development, expenditure and revenue monitoring, and operational planning by organizing the collection and interpretation of appropriate data on costs, staffing and other resources.
Ensures short- and long-term financial and operating objectives are being met and the Division’s cost sharing relationship with the provincial and federal governments is safeguarded.
Monitors, controls and analyzes expenditures, revenues and management of capital and operating budgets throughout the year.
Reports on variances and financial performances in relation to the budgets.
Analyzes and reports on key operational data that measure program effectiveness and administration efficiencies.
Prepares financial reports for program areas and ensures timely, accurate financial information and analysis is provided to Toronto Shelter & Support Services divisional management to assist in their operational and financial decision making.
Oversees the Division’s complement management and administers the divisional staffing budget related to divisional staffing activity.
Establishes credible professional relationships with program management and staff that enable the provision of value-added strategic and financial planning advice with regard to their services, budget and operations.
Reviews the purchase of services and supplies (e.g. janitorial supplies, food, electrical supplies etc.) for hostel services, confirms whether purchases will remain within the budget, and approves the Request for Purchase of Goods and Services (RPGS).
Provides budget-related training and development to Division staff, as well as information relating to the budgeted expenditures and financial control regarding Corporate, Divisional and Unit goals/priorities.
Establishes, maintains and recommends modifications to enhance and sustain reporting systems (i.e. utilizing SAP/ S4 HANA, PBF, CAPTOR, Microsoft Excel, Word, PowerPoint) in order to provide accurate and timely information to division management, council members, other levels of government, and the media, and to ensure compliance with corporate requirements.
Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
Coordinates, and performs research and analysis to prepare reports, including preparing reports to the Province, as required by the service contract.
Participates in financial control system reviews to ensure the integrity of program payments and revenue streams.
Reviews, validates and/or generates costing models for various programs/locations to assist with cost-benefit analysis, such as per-diem & bed night cost analysis.
Develops and implements the financial oversight tool to support program on the review of budget submission from agencies and conduct reconciliation and recommendations including review of financial statements.
Reviews payment processing within established timelines including review of reconciliation for Grants/Subsidy payments and provides recommendations on variance analysis.
Performs ad hoc analysis, participates in special projects, meetings, planning workshops, and initiatives as needed.