Budget Business Analyst

University of Southern California • Los Angeles, CA

8d • Onsite

About The Position

The Department of Population and Public Health Sciences at the Keck School of Medicine of USC is seeking a Budget/Business Analyst to support the department's financial and administrative operations. The role involves administering, monitoring, reconciling, and forecasting departmental budgets; preparing financial reports, researching variances, and supporting purchasing and other financial transactions; coordinating position-control documentation and serving as a liaison with Keck School of Medicine Human Resources (KSOM HR) throughout hiring and position-extension processes; and assisting faculty and managers/supervisors with service agreements, supplier onboarding, and personnel allocation entries in Workday. The Budget/Business Analyst will work closely with faculty, managers, supervisors, department leadership, KSOM HR, vendors, and other university offices. The position will help employees navigate university policies and processes, review documents for completeness and accuracy, track submissions through completion, troubleshoot issues, and maintain organized records. The analyst will also prepare ad hoc analyses and contribute to process improvements that strengthen the department's business, finance, and administrative operations. The ideal candidate is highly organized, detail-oriented, service-minded, and able to manage multiple priorities independently in a deadline-driven environment. Strong judgment, problem-solving, follow-through, written and verbal communication, and discretion with sensitive financial and personnel information are essential.

Requirements

• At least one year of relevant budgeting, accounting, financial administration, or business operations experience.
• Demonstrated budgeting experience and knowledge of accounting principles and practices.
• Experience using Workday for financial, personnel, or related administrative transactions.
• Strong Microsoft Excel skills, including the ability to organize, analyze, reconcile, and present financial data.
• Demonstrated accuracy, confidentiality, customer service, communication, and ability to manage multiple deadlines with limited supervision.
• Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting.
• Strong computer skills with use of automated spreadsheets.

Nice To Haves

• Bachelor's degree in business administration, accounting, finance, or a related field, or combined experience and education as a substitute for the minimum education requirement.
• Two or more years of related experience in a university, academic medical center, or similarly complex organization.
• University budget experience and knowledge of university financial and human resources systems.
• Experience supporting hiring or position-control processes, service agreements, supplier onboarding, and personnel allocation entry.
• Experience working directly with faculty, managers, supervisors, human resources partners, and vendors.
• University budget experience and knowledge of university financial systems.

Responsibilities

• Administer assigned budgets; monitor income and expenditures; prepare projections; analyze trends and variances; and recommend or prepare budget adjustments in accordance with university guidelines.
• Reconcile account balances and activity to university financial records; initiate correcting entries; prepare accurate financial reports; and coordinate month-end and year-end activity.
• Support faculty and staff with purchasing, travel and expense activity, vendor transactions, and interpretation of university financial policies and procedures.
• Assist in coordination of the department's position-control process, including assisting faculty and managers/supervisors with required forms and supporting documentation for new hires, position extensions, resource employees, and postdoctoral employees.
• Review position-control submissions for completeness, accuracy, appropriate approvals, funding, and consistency; track status and follow up on outstanding items; and interface with KSOM HR to facilitate timely submission and resolution.
• Assist faculty and managers/supervisors with independent contractor agreements and professional services agreements, including coordination of required documentation and routing.
• Support supplier/vendor onboarding and serve as a liaison among requestors, suppliers, KSOM HR, and other university offices as needed.
• Enter and maintain personnel allocations in Workday, confirm funding details, and help resolve allocation-related discrepancies.
• Prepare ad hoc financial and operational reports and contribute to process documentation and continuous improvement.

Benefits

• The hourly rate range for this position is $37.88 - $41.56.
• When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level