Budget and Operations Manager, CCA

Seattle University Electrical and Computer Engineering • Seattle, WA

24d • $80,000 - $89,800 • Onsite

About The Position

Seattle University's Cornish College of the Arts is seeking a Budget and Operations Manager to oversee all budget analysis, planning, and reporting, as well as grant budgeting. This role also serves as a facilities liaison for the College, working with Facilities on maintenance and contracts for the South Lake Union campus buildings. The university is committed to innovation, diversity, and creating a welcoming environment for all.

Requirements

• Bachelor's degree in business or related field plus at least 3 years’ experience in a relevant role, OR an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Capability to oversee multiple budgets.
• Proficiency in generating spreadsheets, records, and reports preparation.
• Word-processing experience.
• Excellent interpersonal skills and the ability to interact with diverse individuals and groups effectively.
• Strong oral presentation skills.
• Ability to produce complex reports with clarity for diverse audiences.
• Ability to maintain strict confidentiality.
• Excellent time management and organizational skills to complete multiple tasks concurrently and meet deadlines.
• Demonstrated commitment to inclusion and the university's mission, vision, and values.

Nice To Haves

• MBA preferred

Responsibilities

• Oversee all budget analysis, planning, and reporting for the College of Arts.
• Manage grant budgeting within the College.
• Serve as the facilities liaison for the College, coordinating with Facilities on maintenance and contracts for South Lake Union campus buildings.
• Develop and submit an annual operating budget and make strategic budgetary projections and recommendations in collaboration with College and University leadership.
• Develop annual budgets based on the strategic plan, reviewing salaries, benefit rates, and non-salary budgets.
• Project faculty FTE based on curriculum offerings, coordinate course assignments and budgets with shared faculty, and update budget projections based on enrollment changes.
• Develop budgets for new programs and grant proposals, and prioritize funding requests.
• Develop new funding requests for current programs and re-allocate budgets among departments as needed.
• Review and approve expenditures, travel reimbursements, and purchase requisitions for all school budgets, including salary, operating, institutional, endowed funds, and gift accounts.
• Oversee purchasing for departmental annual capital equipment allocations, including developing request forms and assisting with purchases.
• Manage financial aspects of job postings, position descriptions, temporary employee hiring, and supplemental pay postings.
• Reconcile monthly faculty and staff payroll reports for accuracy.
• Analyze faculty salary encumbrance reports, including FTE comparison with prior years, reconciling adjunct salary pools with actual contracts, and monitoring labor charges to sabbatical, medical, and release budgets.
• Update and reconcile commitments from gift accounts.
• Reconcile quarterly FRX grant reports.
• Reconcile graduate tuition splits with outside partner 501 (c) (3) organizations.
• Monitor charges to all budgets.
• Calculate across-the-board faculty salary increases.
• Convert faculty merit points to salary merit increases.
• Review faculty salary percentages based on FTE, phased retirements, and sabbaticals.
• Update master worksheet for all full-year contracted faculty, including budget labor charges.
• Submit adjunct faculty contract information to Faculty Services each quarter.
• Ensure all adjunct contracts are received by the contract deadline.
• Meet with facilities regarding SLU building safety and maintenance.
• Review contracts for compliance with budget.
• Review active grant proposals for budget compliance and potential cost sharing.
• Represent the College on select university committees as directed.

Benefits

• Three different medical plans
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Up to a 10% employer contribution for retirement benefits (5% nonelective employer contribution and dollar-for-dollar match up to 5% of voluntary contributions)
• 100% paid tuition benefits for the employee and dependents
• Subsidized transportation benefit
• Wellness program with free access to an onsite fitness facility
• Wide variety of campus events
• Generous holiday schedule, including a paid Holiday break closure in December
• Vacation leave
• Paid sick leave
• Paid community service leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level