Budget Analyst

Boise State University • Boise, ID

12d • Onsite

About The Position

The Budget Analyst is responsible for processing position requests, processing payroll-correcting entries, performing a large portion of the HR and Budget systems comparison, and assisting with the Appropriated Budget Book production. This role also assists the Director and Associate Director with a variety of budget projects. The department is responsible for processing position requests, processing payroll-correcting entries, performing a large portion of the HR and Budget systems comparison, and assisting with the Appropriated Budget Book production. In addition, the role assists the Divisional Dean and Associate Divisional Dean with a variety of budget projects. This is a recognized subject matter expert role that requires in-depth understanding of the professional field with limited oversight. The analyst independently performs the full range of responsibilities within the function, requiring deep job knowledge typically obtained through higher education combined with experience. They manage large projects or processes, analyzing problems/issues of diverse scope and determining solutions. The role may manage programs that include formulating strategies and administering policies, processes, and resources, functioning with a high degree of autonomy and influencing others regarding policies, practices, and procedures.

Requirements

• Bachelor’s Degree and 5 years experience or equivalent.
• Excellent problem-solving skills.
• Ability to think critically and analytically.
• Intermediate knowledge of Accounting practices.
• Computer literacy – especially Excel.
• Excellent customer service skills.
• Excellent communication skills.
• Strong attention to detail.
• Strong leadership skills.
• Knowledge of university budgets, process flows, HR systems and position budgeting experience.

Nice To Haves

• Knowledge of University Based Management/Responsibility Based Management budget models.

Responsibilities

• Understand internal policies and procedures, generally accepted accounting principles, as well as State Board of Education policies.
• Work as a liaison between the Budget Office and other campus departments.
• Process position budget requests, budgetary analysis and reporting, as well as special projects as assigned by the Assistant Director.
• Work with other departments as a ‘consultant’ to assist in improving their budgeting processes.
• Work with various departments to analyze their activity and propose methods to improve their forecasting and processes.
• Coordinate with office staff to assist in various tasks, including upgrade testing of the Financial System – Budget Books (Appropriated and Local) production – position tracking – contract printing – and various tasks as assigned.
• Act as the departmental approver for all travel, and expense reports.
• Review all p-card expenses charged to the department to ensure purchases are within the policies set by the University and State.
• Reconcile payroll and expense corrections as needed.
• Perform monthly review of all expense transactions to ensure correct funding source and account codes are being utilized.
• Communicate any changes to University or State financial policies and processes.
• Ensure all departmental processes related to the financial business of the department are updated and communicated to all stakeholders within the department in a timely manner.
• Act as the financial lead for SON contracts and requisitions.
• Ensure all contracts are submitted and approved by the University General Counsel.
• Complete and submit the Annual Fiscal Reports for department Self-Support programs to all stakeholders.
• Work with state Initiatives and provide financial business cases and proposals for these programs.
• Provide Financial Metrics and benchmarks for future goals, and provide historical outlook.
• Perform year-end financial analysis on all appropriated and local funding sources and provide financial reports to department stakeholders.
• Ensure ‘real-time’ financial status utilizing automated SON financial report.
• Oversee all hiring financial transactions (partner with HR admin).
• Work with SON leadership team on financial decisions to ensure budget compliance.
• Complete, review and submit the yearly departmental budget forecast to all stakeholders within the department.
• Ensure all appropriated budget funding is tracked and used appropriately based on University and State guidelines.
• Ensure the appropriate budget is honored and does not go into deficit.
• Perform year-end financial analysis of all local funding sources to ensure funding sources are not in deficit going into the next fiscal year.
• Complete and submit surplus transfers to reconcile any funding sources that may be in deficit.
• Ensure all new hires within the department are correctly funded by the appropriate funding source.
• Work closely with the department leadership team to ensure funding is available prior to hiring new staff or faculty.
• Work closely with the department program leads who utilize Adjunct Faculty to ensure funding is available within their programs.
• Track and report to program leads and stakeholders all salary expenses for Adjunct Faculty.
• Consult with and/or facilitate discussions with SON self-support staff and managers about system efficiency or support for operational, program, financial, or administrative needs.
• Maintain financial system & process related documentation and provide training and/or technical documentation for others to train staff in use of existing or new systems.
• Provide financial use cases/issue cases for central financial system failures.
• Resolve all SON accounting discrepancies.
• Evaluate, improve, and maintain existing SON financial tracking system.
• Serve as financial budget approver prior to Divisional Dean approval.
• Provide ‘real-time’ budget info to Leadership team to enhance financial decision making for all of SON.
• Ensure all funding sources used within the department are current and are clearly defined.
• Request new funding sources and supplemental codes as needed.
• Submit check requests to be reimbursed for any expenses covered by a foundation account.
• Track all check requests submitted for reimbursement.
• Ensure all new department hires who receive research funds as part of their agreement are spent and tracked appropriately.
• Collaborates with the Endowed Chair to ensure all research funds are tracked and spent appropriately.
• Perform other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Principal