Budget Analyst - Biomedical Engineering, College of Engineering

University of Illinois Chicago•Chicago, IL

2d•Hybrid

About The Position

The Budget Analyst supports the Biomedical Engineering department in the University of Illinois Chicago’s College of Engineering. The position coordinates grant proposal submissions and manages departmental grants, purchasing cards, travel cards, purchasing, and contracts. It works with the Director of Departmental Business Affairs, faculty, principal investigators, and central offices to support departmental finances and research activities. The role prepares budgets for sponsored research grants, contracts, and internal awards; submits and routes proposals through electronic systems and grant portals; prepares Proposal Approval Forms; and maintains proposal and award records. It also supports faculty research funds, processes subcontract budgets and rebudgeting requests, consulting agreements, expenditures, and reimbursements, and helps with budget preparation, contract administration, and grant closeout. The position is hybrid in Chicago and follows a Monday–Friday day schedule.

Requirements

High school diploma or equivalent.
Three years (36 months) total from coursework in accounting, business administration, finance, statistics, or a closely related field, work experience in budgeting, financial management, or closely related experience, or a combination of these. Coursework is measured using the posting’s conversion table: 30 semester hours equals one year, an associate degree equals 18 months, 90 semester hours equals two years, and a bachelor’s degree equals three years.

Nice To Haves

Bachelor’s degree in business administration, accounting, finance, economics, or a related field.
Additional knowledge, education, training, and/or sponsored project experience in the area of specialization inherent to the position.
Knowledge of university policies and procedures related to sponsored projects, or experience in another university setting.
Excellent communication, customer service, and organizational skills.
Strong quantitative, technical, and computer skills, including proficiency in Microsoft Office.
Ability to work independently and exercise judgment to analyze a variety of questions and problems.

Responsibilities

Coordinate grant proposal submissions and manage department grants.
Oversee departmental P-cards, T-cards, and purchasing.
Manage departmental contracts.
Assist the Director of Departmental Business Affairs with posting, updating, and reconciling transactions for various funds.
Manage faculty start-up institutional research funds and assist with faculty research funds.
Process subcontract budgeting and rebudgeting requests, consulting agreements, faculty expenditure requests, and reimbursements.
Provide other support for faculty research activities.
Assist with budget preparation, contracts, grant closeout calculations, consultant agreements, and small business plans for subcontracts.
Prepare budgets for sponsored research grants, contracts, and internal awards.
Upload and route proposals in electronic systems or grant portals, and communicate with principal investigators and central offices to secure timely budget approval and proposal submission.
Prepare Proposal Approval Forms for central office approvals, and track and file approved forms.
Maintain budget and proposal files for submitted and awarded proposals, and update the internal grant proposal database.
Set up files for new awards and verify budget entries in Banner.
Communicate with the grant office to correct budget entries or make other necessary changes.
Perform other related duties and participate in special projects as assigned.