Budget Analyst (PC)

Kern Community College District•Porterville, CA

2d•Onsite

About The Position

Under the direction of the Vice President, Finance and Administrative Services, the Budget Analyst monitors and maintains the college budget for categorical and restricted funds. This role analyzes data and provides information and reports to the Vice President of Finance and Administrative Services, the College President, and the restricted/categorical budget managers on matters associated with the Annual Budgeting Process and College Financial matters. The Budget Analyst performs a variety of complex financial transactions and prepares reports as directed.

Requirements

Bachelor’s degree from an accredited college with a major in accounting, business administration, or a related field. (Equivalent: Associate degree and four (4) years of related experience.)
Two (2) years of increasing responsibility in bookkeeping experience.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.
Knowledge of budget-related administrative assignments.
Knowledge of leadership and managerial techniques.
Knowledge of laws, rules, regulations, and codes related to assigned activities.
Knowledge of interpersonal skills using tact, patience, and courtesy.
Knowledge of personnel and budget management.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of Title 5 regulations on funding.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to explain bookkeeping and financial regulations to staff.
Ability to analyze situations accurately and adopt an effective course of action.
Ability to exercise leadership and maintain good working relationships with faculty, students, and staff.
Ability to learn and use Banner software system with high proficiency.
Ability to use Microsoft Office software with high proficiency, specifically Excel & Outlook.
Ability to perform high level professional accounting work in the analysis, maintenance, and auditing of accounts affecting college-wide operations.
Ability to understand and research limitations for expenditures and help budget managers and staff to work within regulations specific to their grants.
Ability to maintain accurate financial records to balance budget and accounts.
Ability to perform short- and long-range budget, financial, and operational planning.
Ability to effectively work with academic, occupational, developmental, and Entrepreneurial programs in a multi-campus environment.
Ability to facilitate change in a productive and positive manner.
Ability to foster teamwork and to establish consensus.
Ability to effectively represent the college in the community.
Ability to work independently with little direction.

Responsibilities

Provide personnel support and supervision.
Input and prepare detailed budget information, analyzing and identifying budget to actual variances for the current fiscal year, and identifying decision points for review by the Vice President and College President.
Monitor expenditures and fiscal activities to assure appropriate use of funds and provide reporting to budget managers.
Aid Vice President of Finance and Administrative Services in implementation and compliance with budget policies and procedures.
Aid in the preparation of financial and statistical reports for audit purposes, administrative decision support, state and federal reporting.
Communicate with various school personnel and outside agencies to prepare and provide them with required reports.
Coordinate with the Human Resources Office to monitor and prepare reports related to salary and benefit costs, including accuracy of budget data.
Research, analyze and recommend solutions to various complex budgetary and accounting problems.
Verify and report the availability of funds for journal transfers and purchase orders.
Analyze account transactions; assure fiscal documents are prepared and maintained in accordance with established requirements.
Prepare, review and input budget, journal entries and year-round accruals; verify the availability of funds for the various departments and administrative offices.
Provide information to various offices on account codes, budget status, and related information.
Perform related duties as assigned.