Budget Analyst Sr.

Virginia Information Technologies Agency•Petersburg, VA

1d•$70,690 - $97,553•Onsite

About The Position

Central State Hospital (CSH), a 277-bed Joint Commission-accredited psychiatric inpatient facility in Petersburg, Virginia, is recruiting a full-time Budget Analyst Senior. The position serves as budget analyst for Central State Hospital and Hiram Davis Medical Center, responsible for allocating department-level budget targets, analyzing expenditure anomalies, preparing monthly projections, and monitoring both facilities’ operating budgets. The role develops annual operating plans, works with department heads on budget needs and requests, monitors appropriations and expenditures, maintains budget allotments in Oracle, prepares reports and projections, researches expenditure fluctuations, and provides budget information to department heads and the CFO. It also supports monthly reconciliations and fiscal year-end processes for both facilities, including monitoring appropriations, allotments, cash and expenditures; coordinating payment and payroll estimates; and preparing required year-end submissions. Additional duties include mandatory training, monthly Budget/MORS meetings, special projects, and attendance at ELT meetings as required.

Requirements

Extensive experience in budget development, projections, and management.
Experience with automated accounting systems.
Extensive computer skills, including Microsoft Office and Advanced Excel.
Experience interpreting and applying financial regulatory policies and procedures.
Experience with financial regulatory audit requirements.

Nice To Haves

Previous experience in an accounting environment within Virginia State Government.
Previous experience with Cardinal and Oracle.

Responsibilities

Prepare annual operating plan budgets using targets provided by DBHDS Central Office and submit them for CFO review by established deadlines.
Meet with department heads at CSH and HDMC to identify budget needs beyond normal operating costs and develop requests for Central Office.
Monitor appropriations and expenditures for CSH and HDMC in Cardinal each month.
Provide budget status reports to department heads at regular intervals.
Enter initial annual budget allotments and subsequent allotment changes for department cost centers in Oracle.
Analyze monthly expenditure rates against appropriations and allotments, research anomalies, identify possible corrections, and report findings to the CFO.
Determine causes of unusual monthly expenditure fluctuations and inform the CFO.
Report significant developments that may affect the budget to the CFO.
Respond to department heads’ inquiries about expenditures and departmental budget status.
Prepare monthly budget projections for CSH and HDMC and submit them to the CFO by established deadlines.
Review monthly reconciliations for accuracy and certify completion to DOA in the CFO’s absence.
Monitor appropriations, allotments, cash, and expenditures during fiscal year-end processing to ensure expenditures do not exceed remaining allotments and cash is available.
Work with the CFO to pre-approve accounts payable expenditure batches from mid-May through June before release.
Estimate and monitor expenses for remaining payrolls through fiscal year-end for spend-down purposes.
Work with Accounts Payable to obtain remaining vendor invoices so fiscal-year expenses can be paid with remaining fiscal-year funds.
Download the DOA Year End Procedures Memo and identify submission deadlines and requirements at the beginning of May.
Complete required lettered year-end attachments for CSH and HDMC and submit them to the CFO for review and approval according to deadlines and instructions.
Complete numbered year-end attachments for CSH and HDMC, place them in Central Office folders according to DBHDS deadlines, and notify the CFO for review and approval.
Complete annual mandatory training classes.
Participate in monthly Budget/MORS meetings.
Complete special projects as assigned.
Attend ELT meetings as required or in the CFO’s absence for HDMC and CSH.