Budget Analyst - Microbiology

University of Kansas Medical Center•Kansas City, KS

18h•Onsite

About The Position

The Budget Analyst provides financial, research administration, and operational support for departmental and sponsored research activities. This position is responsible for budget planning, financial analysis, grant management, payroll oversight, procurement, travel administration, compliance monitoring, and operational coordination. The Budget Analyst works closely with faculty, departmental leadership, Sponsored Programs Administration, Research Administration, and university business offices to ensure effective fiscal stewardship, regulatory compliance, and efficient business operations.

Requirements

Four (4) years of progressively responsible experience in budgeting, accounting, finance, grants administration, research administration, or related business operations.
Education may substitute for experience on a year-for-year basis.
Experience analyzing financial data and preparing financial reports.
Experience using Microsoft Office applications
Organizational skills.
Communication skills.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Healthcare Administration, or a related field.
Five (5) or more years of experience in higher education, academic medicine, healthcare, research administration, or sponsored programs administration.
Experience with sponsored research accounting, federally funded grants, and federal sponsor regulations, including NIH and NSF.
Experience with Workday, Concur, PeopleSoft, or similar enterprise financial systems.
Professional certification or training in grants management, research administration, accounting, or finance.
Experience with budget development, financial analysis, forecasting, and reporting.
Experience in grant and research administration principles and practices.
Experience in payroll, effort reporting, and labor distribution management.
Experience in procurement, purchasing, and accounts payable processes.

Responsibilities

Review and approve Business Procurement Card (BPC) purchases made by Microbiology labs using State of Kansas purchasing rules and funding agency requirements.
Enter all required BPC transaction information into Workday.
Manage BPC transaction documents and keep BPC card information confidential.
Review lab and departmental purchasing requests and all departmental accounts monthly bills, verify funding and enter requisitions, and other financial transactions in Workday.
Manage documentation.
Order, inventory and purchase all items and equipment not purchased by Faculty or Faculty designee.
Review and approve all requisitions placed by all buyers in Workday.
Maintain PI spending tracking spreadsheet and lab monthly reports to avoid overexpenditures and provide updates to senior administrator and PIs as needed.
Enter all travel requests and personal reimbursements into Workday following all State of Kansas, Research Institute, and KUEA requirements.
Work closely and in conjunction with the senior department administrator to assist with preparing and providing spending analyses and projections and reports (as requested or as needed, but at least monthly).
Work with core laboratory personnel and the senior department administrator on billing and expenses for the flow cytometry core lab.
Assist with purchasing and expense tracking, service contracts and report preparation.
Assist the Department Chair and Senior Department Administrator with other duties as assigned including assistance with pre-award submissions, data entry into FACT for annual faculty CV updates, assistance with service contracts and equipment purchases, assistance with Department seminar and event planning, and other duties as assigned.