Budget Analyst 3

State of Iowa • Des Moines - 50319 - Polk County, IA

5d • Hybrid

About The Position

Iowa Vocational Rehabilitation Services (IVRS) is seeking a Budget Analyst 3 to join our team in our IVRS Finance Division in Des Moines, IA. This role involves preparing state, federal, and internal reports, collaborating on state budget development, serving as a division lead for budget applications, and monitoring various spending plans and contracts. The position requires analyzing expenditures, recommending budget adjustments, and ensuring compliance with federal and state guidelines.

Requirements

• Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.
• OR Three years of full-time work experience in professional level budget analysis or fiscal management; and a total of four years of education and/or full-time experience (where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience).
• OR Graduation from an accredited college or university with a master's degree in business administration or public administration; and two years of full-time work experience in professional level budget analysis or fiscal management; and a total of four years of education and/or full-time experience (where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience).
• OR Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

Nice To Haves

• New Hires will start at base starting wage $30.57/hour, $2,445.60 bi-weekly, $63,585.60 annually

Responsibilities

• Prepare state, federal and internal reports on a monthly, quarterly or annual basis for all Division programs, including RSA, SSA, and IVRS Monthly Financial Status Reports, Division GAAP Report, State Indirect Cost Allocation, and State Quarterly Targeted Small Business Report.
• Compile information into required formats, verify accuracy, and reconcile to division accounting records, identifying and correcting discrepancies.
• Research, analyze, and implement modifications or changes to reporting regulations, guidelines, or formats to maintain compliance with federal and state guidelines and grant parameters.
• Recommend necessary changes in division policy, procedures, or budgets to division management based on implemented changes.
• Collaborate in the development of the state budget with division administrator, deputy division administrator, CFO, administrative services financial supervisor, and RSB management staff.
• Request budgeting information from office supervisors and incorporate their requests into the overall division budget.
• Recommend approval, denial, or alternatives to office supervisor requests to division management.
• Determine the impact of budget changes based on analysis of past spending compared to current state and federal funding levels and collaborate with management to inform programs within the fund/appropriation.
• Serve as division lead on changes to Iowa Advantage Budget format and instruct Budget Analyst 2 on its use.
• Collaborate to develop the federal fiscal year budget for the IVRS Monthly Financial Status Report based on analysis of past spending compared to current state and federal funding levels.
• Lead the discussion of the FSR during monthly Budget review meetings to update and inform members of changes and their impact on program delivery, staffing, funding, and external customers.
• Recommend changes as needed for proper cash flow and compliance with grant requirements for IVRS federal awards.
• In collaboration with DDS Division Administrator and medical and administrative services bureau chief, develop the DDS spending plan (budget) based on instructions and guidelines from the SSA Regional Office.
• Provide current projections for personnel costs, indirect costs, and ongoing operational costs for the federal fiscal year for inclusion in the DDS spending plan.
• Monitor the DDS spending plan monthly when compiling and submitting monthly reports and recommend any needed changes in budgeting strategies based on funding and spending levels.
• Update the division accounting structure for each new state fiscal year and federal fiscal years for tracking to ensure all reporting requirements are met.
• Update accounting structure codes as needed for additional revenue or expenditure categories.
• Calculate and update salary and benefit cost projections for all division employees on a State Fiscal Year and Federal Fiscal Year basis.
• In collaboration with the administrative service’s financial supervisor and PDT Resource Manager, help maintain and update the division sustainability model.
• Serve as leader of the division Contract Oversight and Review Experts Team (CORE), including setting agendas, leading discussions, providing consultation and guidance, facilitating monitoring of the division contracting guide, and providing team input to division management.
• Analyze budgets monthly to compare actual expenditures for the federal fiscal year when preparing the IVRS Financial Status Report and recommend changes.
• Analyze state fiscal year budgets quarterly to compare actual expenditures to budgeted amounts and adjust budget categories as needed.
• Analyze information by both state and federal fiscal years used in the sustainability model to maximize the use of federal funds, state appropriations, and non-cash match.
• Analyze the DDS spending plan monthly to compare actual expenditures for the federal fiscal year when preparing the DDS monthly report and recommend budget adjustments.
• Monitor and analyze the DDS-DHS contract to ensure adequate funding is received from DHS and expenditures are charged to the contract at the correct percentage.
• Annually evaluate IVRS's ability to earn and use federal funds for Basic Support and Supported Employment programs and make recommendations regarding funding levels.
• Perform other duties as assigned.

Benefits

• Health, Dental, and Vision Insurance
• Generous Paid Time Off- vacation, sick leave (no accrual cap), and nine paid holidays
• IPERS Retirement Plan plus optional deferred compensation savings
• Flexible Spending Accounts for medical and dependent care
• Life Insurance & Long-Term Disability Coverage
• Employee Assistance & Discount Programs
• Professional development and career growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level