Brokerage Operations Coordinator (OH, MN, MO, PA, CO, UT, AZ)

Anywhere•Columbus, OH

20d•Onsite

About The Position

The Business Operations Coordinator plays a critical role in supporting brokerage leadership and supporting effective execution of strategic initiatives, operational processes, and day-to-day business needs. This role operates as a central point of coordination across local offices, regional leadership teams and sales enablement balancing hands-on operational support with project execution and change management. The position requires strong business acumen, attention to detail, and the ability to manage high-touch, in-market activities supporting brokerage operations. Candidates must be based in (or willing to work from) one of the following markets with regular in-office presence: Cincinnati, OH; Columbus, OH; Pittsburgh, PA; Minneapolis, MN; St. Louis, MO; Denver, CO; Salt Lake City, UT; or Phoenix or Tucson, AZ. Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team.

Requirements

3+ years of administrative, operations, or business support experience in a multi-stakeholder environment, including project coordination and cross-functional collaboration.
Experience in real estate, brokerage operations, or a similar field environment preferred.
Strong organization and project management skills with the ability to manage multiple priorities simultaneously.
Demonstrated ability to work cross-functionally and coordinate across diverse stakeholder groups.
High attention to detail with a focus on accuracy and execution.
Strong communication skills, including the ability to interact with leadership and field teams.
Proficiency with Microsoft Office and business systems (CRM, reporting, workflow tools).

Responsibilities

Support office transitions (e.g., main office to satellite model), including transferring active transactions across offices and systems, reassigning agent affiliations and updating brokerage records, and auditing and updating systems, and marketing profiles tied to office changes.
Coordinate end-to-end logistics for office relocations, closures, and updates, including managing timelines, coordinating with facilities and vendors, overseeing equipment and signage changes, supporting agent and staff workspace transitions, and resolving day-of issues to ensure minimal business disruption.
Serve as a subject matter expert (SME) and provide hands-on, in-market support for brokerage platform and tools, including testing workflows during system rollouts, troubleshooting day-to-day issues for agents and managers (e.g., missing transactions, system errors), and providing retraining and support to drive adoption.
Manage data and form transitions, ensuring accuracy of system inputs, templates, and reporting outputs.
Build and maintain project trackers to support initiative execution (agent moves, recruiting efforts, office changes).
Coordinate with cross functional teams including Marketing, Finance, HR, Tech, and Facilities to align timing, messaging, and dependencies related to multi-step changes occurring in the region (i.e. office/talent movement, initiative rollouts, etc.).
Assist in sequencing communications so the field receives one consistent, logical story.
Coordinate and execute local events, meetings, and leadership sessions, including managing invitations, attendance tracking, and logistics, and acting as point person for day-of event coordination and issue resolution.
Support leadership development and agent engagement programs by scheduling sessions and coordinating participants, and preparing materials and packaging training resources.
Support top agent coaching programs through scheduling and reporting, including tracking participation and attendance, and preparing performance metrics and summaries.
Manage E&O process specific to Denver market, including verifying agent compliance and payment status, coordinating vendor payments where applicable, and maintaining and distributing Certificates of Insurance (COIs).
Support local and regional programs, including managing scholarship programs (application tracking, committee coordination, award processing) and administering agent recognition programs (monthly award calculations, ordering and distribution of awards).
Manage TARP contracts and payments including tracking approvals and payment timelines (opportunity to move to VA over time).
Support local administration of office systems and third-party vendors (e.g., Brivo, Konica) across metros.
Coordinate onboarding for new branch managers, sales managers, and regional leaders, including provisioning system access, submitting and tracking IT requests and resolving access issues, and ensuring leaders are integrated into key meetings and communications.
Facilitate onboarding sessions and provide ongoing support to new leaders and internal transfers.
Track onboarding effectiveness, identify gaps, and recommend process improvements.
Review and audit Branch Manager expense submissions (T&E) to ensure policy compliance and accurate reporting.
Lead coordination of local philanthropy and foundation initiatives, including fundraising events and community programs.
Manage event logistics including participation tracking, fundraising coordination, addressing “day of” needs.
Track and report on engagement metrics and community impact.