Breast Care Center Office Assistant - PRN/Registry

American Addiction Centers

10d • $21 - $31 • Onsite

About The Position

As a key member of the Breast Care Center team, you will help ensure timely coordination of patient care and department operations through administrative and workflow support. This role involves processing Penrad letters and reports, managing patient and physician correspondence, maintaining patient confidentiality, and organizing documentation. You will also coordinate imaging workflows, assist with film preparation, arrange imaging and requisitions, and manage patient flow within the center. Additionally, you will handle phone calls professionally, distribute mail, manage orders and documentation, maintain department supply levels, and adjust daily schedules as needed.

Requirements

• High School diploma or equivalent
• 2–3 years of experience, preferably in a healthcare environment
• Ability to work in a fast-paced environment with established time constraints
• Prolonged use of computers
• Ability to lift up to 35 pounds without assistance
• Use of patient handling equipment and team assistance when needed

Nice To Haves

• Knowledge of medical terminology
• Experience in a Breast Center, Radiology, or outpatient setting preferred
• Typing proficiency of 50–60 WPM preferred

Responsibilities

• Process Penrad letters and reports accurately and in a timely manner
• Auto-commit Penrad reports throughout the day
• Print, verify, and distribute patient and physician correspondence
• Maintain strict patient confidentiality
• File and organize reports and documentation
• Fax reports to non-staff physicians
• Support timely reading of mammography exams
• Assist with preparation and organization of films for digitizing
• Coordinate retrieval and return of outside films and update logs
• Arrange imaging and requisitions per radiologist direction
• Answer phones professionally according to Advocate standards
• Facilitate patient flow within the Breast Care Center
• Assist physicians and teammates as needed
• Distribute incoming mail and correspondence
• Follow up with patient or physician offices to ensure accurate and timely orders
• Track outstanding vs. received orders
• Document issues or discrepancies appropriately
• Utilize systems to locate and verify orders
• Maintain working knowledge of Allegra, Penrad, Radnet Care Connection, Scheduling.com, Lawson, and Microsoft Office tools
• Ensure pathology reports are available
• Maintain department supply levels via Lawson and dietary services
• Schedule callback patients per radiologist request
• Adjust daily schedules to support patient and department needs

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED