Brand Coordinator

Omnicom Health•New York, NY

7d•$45,000 - $50,000•Hybrid

About The Position

Actively participate in and complete all assigned training classes Learn and master all proprietary systems, workflows, and processes to support internal project routing Create project documentation and learn its role in managing Documentation may include Project Plans, Project Briefs, Project Scopes, Timelines, Risk Management Forms, Burn Reports, and more Update and distribute weekly status reports and daily hot sheets, input project data Route jobs through various departments, in the proper routing sequence, while ensuring approvals of all parties, as well as alignment with established brand workflow Communicate across multiple departments regarding progress of jobs, workflow, timeliness and challenges Coordinate with appropriate contacts at client as needed (Regulatory and FDA submissions) Assist in the development of key project documents including, but not limited to client project status and internal meeting reports Prepare internal meeting agendas to initiate projects and assist in conducting internal meetings Summarize, communicate, and distribute meeting notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meeting Run burn reports for assigned projects and/or senior team members as requested Communicate hours allocated to the team during the project and work with Project Management and Account Services to actively troubleshoot and track potential over-runs Participate in Remedy Edge initiatives as appropriate

Requirements

Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
Ability to work hybrid from our NYC office 3 days a week
Strong academic achievement combined with campus leadership and/or community involvement
Previous internship within the advertising industry or related field
Ability to multi-task in a fast-paced environment while functioning as a member of a highly collaborative team
Superior written and verbal communication skills
Proficient in Microsoft Office

Nice To Haves

Foundational understanding of digital media channels preferred

Responsibilities

Actively participate in and complete all assigned training classes
Learn and master all proprietary systems, workflows, and processes to support internal project routing
Create project documentation and learn its role in managing Documentation may include Project Plans, Project Briefs, Project Scopes, Timelines, Risk Management Forms, Burn Reports, and more
Update and distribute weekly status reports and daily hot sheets, input project data
Route jobs through various departments, in the proper routing sequence, while ensuring approvals of all parties, as well as alignment with established brand workflow
Communicate across multiple departments regarding progress of jobs, workflow, timeliness and challenges
Coordinate with appropriate contacts at client as needed (Regulatory and FDA submissions)
Assist in the development of key project documents including, but not limited to client project status and internal meeting reports
Prepare internal meeting agendas to initiate projects and assist in conducting internal meetings
Summarize, communicate, and distribute meeting notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meeting
Run burn reports for assigned projects and/or senior team members as requested
Communicate hours allocated to the team during the project and work with Project Management and Account Services to actively troubleshoot and track potential over-runs
Participate in Remedy Edge initiatives as appropriate