Brand Consulting Group Assistant, Hospitality
About The Position
The Brand Consulting Group Assistant will support the Hospitality team with hospitality program execution and day-to-day management, including on-site execution of major events and hosted experiences. The role works daily with clients and coordinates with internal teams, external vendors, and property partners to support seamless planning and delivery. It contributes to hospitality ideas and programs, identifies developments and growth opportunities in hospitality and experiential marketing, and helps ensure client initiatives meet their objectives. The position is on-site in Seattle, Washington, with a minimum of three days per week in the office and travel required.
Requirements
- Bachelor's degree in Business, Marketing, Communications, or a similar discipline.
- At least 1 year of experience in sports/entertainment and hospitality/event planning.
- Understanding of brand partnerships from negotiation through execution, including hospitality and event management.
- Strong relationship-building skills.
- Creative and strategic thinking.
- Strong writing and presentation skills; polished written and verbal communication.
- Proficiency in Excel and PowerPoint.
- Ability to lift boxes and items weighing up to 30 pounds.
- Ability to work in the office at least three days per week.
- Team-oriented approach and ability to pivot and take on new tasks quickly.
- Ability to prioritize multiple projects, manage deadlines and key timelines, and perform under pressure with attention to detail.
- Knowledge of detailed budgets.
- Ability to build trust through relationship-building, confidence, and business acumen.
- Willingness to work early mornings or late nights to accommodate weekends and holidays, if applicable.
- Travel required.
Nice To Haves
- Agency experience is highly preferred.
Responsibilities
- Deliver hospitality experiences and ideas for brand clients.
- Track developments in hospitality and experiential marketing and help identify and implement new technologies.
- Identify opportunities to grow and improve hospitality across the Brand Consulting department.
- Track project timelines, manage status reports, and assist with client billings.
- Conduct market research and stay informed about industry trends, competitors, brand activity, territories, and key events.
- Work with Account Service Teams to develop ideas aligned with and exceeding client objectives.
- Liaise with clients and CAA Brand Consulting teams in New York and Los Angeles.
- Collaborate on brand client initiatives from briefing through execution.
- Coordinate communication among clients, vendors, and internal teams.
- Develop and manage timelines, run of show documents, budgets, and reconciliations.
- Build effective relationships across multidisciplinary agency teams.
- Follow agency protocols, including vendor agreements, accounting processes, and recaps.
- Use agency resources appropriately and efficiently.
- Support on-site execution of tentpole events and hosted experiences.
Benefits
- Medical insurance, with the company paying 80%–100% of the cost.
- Basic life and AD&D insurance, with the company paying 80%–100% of the cost.
- Telemedicine.
- Employee assistance and mental health counseling in person, virtually, or through text.
- Paid vacation and holidays.
- Paid sick time.
- Paid parental leave and other paid leaves of absence.
- NICU leave.
- Bereavement resources.
- Adoption benefits.
- Educational assistance.
- Mental health resources.
- Employee Assistance Plan.
- Voluntary dental and vision insurance.
- 401(k) plan.
- Flexible Spending Accounts for health care and dependent care.
- Health Savings Account.
- Voluntary life and AD&D insurance.
- Employee perks.
- Commuter benefits.
- Other statutory mandated benefits.
- Eligibility for a discretionary bonus.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
