Brand and Communications Operations Manager

ILLUSTRATIVE MATHEMATICS•Oro Valley, AZ

1d•Remote

About The Position

As the Brand and Communications Operations Manager at IM, you will play a critical role in driving execution, accountability, and operational consistency across the department. You will serve as the operational backbone of the department, driving department projects, workflows, and processes that keep work moving forward and ensure priorities translate into high-quality, timely execution. Your work will strengthen visibility across initiatives, reduce friction, and support effective collaboration across teams and leadership.

Requirements

At least 5 years of relevant experience in project management, department operations, program management, executive operations, communications operations, marketing operations, or a related field.
Demonstrated success building, managing, and improving workflows, systems, and processes in a fast-paced, collaborative environment.
Strong project management skills, including the ability to coordinate multiple priorities, track dependencies, maintain timelines, and ensure follow-through across complex workstreams.
Strong proficiency with cloud-based systems and collaboration tools, especially Google Workspace, Asana, Slack, Zoom, Notion, and other tools used to support department workflows, content operations, and cross-functional coordination.
Excellent organizational skills and attention to detail, with the ability to manage multiple moving pieces while maintaining clarity and focus.
Ability to work independently, exercise sound judgment, and follow through on assignments with minimal direction and supervision.
Experience working in a team-oriented, relationship-building, collaborative environment.
Must reside in and be legally authorized to work in the USA.

Nice To Haves

Experience providing executive support, including calendar management, meeting coordination, and preparation for senior leaders.
Experience supporting workflow coordination, timelines, approvals, and operational processes for social media, blogs, websites, or other digital communications channels.
Experience supporting operations for a communications, marketing, brand, editorial, creative, or similarly cross-functional team.
Experience with department budget tracking, expense reporting, or administrative operations.
Experience supporting digital workflow tools, publishing operations, or cross-functional systems that help manage approvals, timelines, and launch readiness.
Familiarity with nonprofit, education, or mission-driven organizations.
Experience working in a remote environment.

Responsibilities

Lead department-wide project management and workflow coordination, ensuring work is clearly scoped, tracked, and executed on time
Build and maintain systems, processes, and operating rhythms that improve visibility, accountability, and efficiency across communications and marketing workstreams
Manage and optimize the department’s Asana environment, including templates, timelines, task tracking, and workflow structure
Provide executive and operational support to department leadership, including meeting preparation, calendar coordination, and tracking follow-ups and decisions
Support conference and event operations, including logistics, timelines, materials preparation, and coordination with internal and external partners

Benefits

Fully remote work environment. Everyone works from home!
Flexible work schedules within our Monday-Friday work week.
Flexible paid time off.
Closed for 10 company-recognized holidays, plus Winter Break.
Competitive compensation and benefits package
Three medical insurance plans to choose from, plus dental and vision plans.
Employer-paid Life & AD&D Insurance, and Voluntary Life & AD&D
Employer-paid short-term and long-term disability insurance.
Voluntary accident, critical illness, and hospital indemnity insurance plans are available.
403(b) retirement plan with a matching employer contribution after 90 days of employment.
Allowances for internet, phone, wellness, and professional development expenses.