Branch Office Manager

The Florida Bar•Tallahassee, FL

7h•$0 - $59,972•Onsite

About The Position

The Branch Office Manager will manage office workflow and assignments in coordination with attorneys. This role provides high-level administrative and secretarial services to the Chief Branch Discipline Counsel, legal secretary support to the Chief Branch Discipline Counsel and bar counsel, and manages and supervises office staff. The position also assists with budget preparation and ensures timely responses to public records requests, acting as the Custodian of Records for the branch office.

Requirements

Bachelor's Degree (proof of degree required at interview). Additional progressively responsible administrative/secretarial and/or office management experience may substitute for the degree on a year-for-year basis.
Two (2) years of progressively responsible administrative/secretarial experience.
Two (2) years of office management/supervisory experience.
Knowledge of administrative principles and procedures.
Knowledge of office management procedures and practices.
Knowledge of sound fiscal practices.
Knowledge of budget preparation.
Knowledge of Case Management Database or similar database.
Knowledge of Adobe Acrobat.
Knowledge of correct spelling, punctuation and grammar usage.
Knowledge of basic arithmetic.
Proficiency in using computers, printers, facsimile machines, copiers, scanners, and postage meter.
Skills in correspondence and report writing.
Skills in office management.
Skills in supervisory techniques.
Proficiency in MS Office.
Ability to prioritize, plan, organize and coordinate work assignments.
Ability to implement and evaluate administrative procedures and policies.
Ability to interpret TFB policies and procedures.
Ability to communicate effectively and professionally, both verbally and in writing.
Ability to type letters, memoranda and pleadings in correct format.
Ability to create ADA compliant forms and documents using Adobe.
Ability to establish and maintain effective working relationships with others.
Ability to demonstrate initiative in group projects and individual settings.
Ability to tactfully manage difficult situations.
Ability to operate well under pressure and in a team atmosphere.
Ability to consistently provide excellent customer service.
Ability to manage and supervise others.
Ability to manage an office.
Ability to use discretion and independent judgment.
Ability to learn The Rules Regulating The Florida Bar.
Ability to sit for long periods of time.
Ability to hear and converse over the telephone.
Ability to key/work frequently on a computer.
Ability to lift 5 to 10 lbs.

Responsibilities

Hires and supervises support staff (secretaries, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel.
Prepares and conducts annual evaluations for all support staff.
Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel.
Processes weekly expense reports, invoices, travel requests, and investigator time reports.
Oversees office supplies, furniture, and equipment; reviews incoming mail, and opens new cases in CAMFI.
Assists in preparing branch office budget.
Provides technical support to the office and as needed, to Practicing with Professionalism seminars.
Acts as Administrator for branch's internet research databases.
Ensures timely and appropriate responses to public records requests.
Acts as Custodian of Records for branch office.
Provides backup support for the legal secretary and administrative support positions as needed.