Branch Office Administrator

INLAND KENWORTH US INC•Smithers, BC

10d•Onsite

About The Position

Inland Truck & Equipment is an industry leader in the heavy-duty truck and equipment sales, service, and parts marketplace. The company is committed to employee growth, competitive pay, benefits, mentorship, and a culture that prioritizes teamwork, safety, and community support. Inland embraces new technology and has over 1,700 employees across 44 locations in North America. This Branch Office Administrator position is located at their sales and service dealership in Smithers, BC. The role is responsible for compiling and maintaining accounts payable records, including processing invoices and reconciling vendor statements to ensure timely and accurate payments. This position also includes some payroll/benefits and other administrative duties.

Requirements

At least 3 years of related experience in fast paced environment
Working knowledge of MS Office programs, especially MS Excel
Basic accounting/bookkeeping knowledge as it relates to Accounts Payable and Payroll
Good knowledge and display of telephone etiquette
Good organizational skills
Accurate keyboarding skills with good speed
Excellent customer relations skills
Able to work independently with minimal day-to-day supervision
Ability to work in a collaborative team environment

Nice To Haves

One year certificate from college or business school

Responsibilities

Matches packing slips and purchase orders to invoices.
Codes invoices and sends to the appropriate manager for approval.
Answers all vendor inquiries.
Prepares monthly close, runs reports and obtains approval signatures from management.
Reconciles vendor statements with accounts payable ledger and follows up on outstanding items.
Acts as main contact for corporate payroll and benefits department and communicates information to branch managers and employees.
Distributes pre-hire packets, new hire packets and benefits packets to employees and forwards completed forms to corporate payroll.
Collects payroll information from managers and submits to corporate payroll for processing.
Processes time cards for Admin staff (in some branches).
Answers calls on multi-line telephone system.
Greets visitors and directs them.
Distributes incoming mail and faxes.
Receives customer payments in person or over the phone.
Prepares daysheets for Shared Services.
Processes cash/credit card/debit transactions along with the Cashier.
Prepares daily bank deposits.
Maintains cash sales schedule.
Reviews and reconciles the coupon schedule.
Performs the administrative functions for the Joint Health and Safety Committee (in some branches).
Designs and implements office procedures.
Provides reception backup (in some branches).
Provides emergency backup to the Sales Coordinator position (in some branches).
Maintains petty cash box.
Orders office supplies.
Provides clerical support for parts and service departments.