Branch Administrator - Savannah, GA

Konecranes•Savannah, GA

10d•$40,000 - $56,000•Hybrid

About The Position

Konecranes is looking for a professional individual to fill our Branch Administrator role. As a Branch Administrator, you will be handling the administrative duties for our Port Service business. We are seeking a highly organized individual who is self-motivated and can work independently. You will be expected to work quickly and efficiently to ensure your tasks are completed in a timely manner. If you are organized, tactful, and are interested in working with one of the leading companies in the industrial manufacturing field, look no further than Konecranes!

Requirements

Must have 2-4 years of experience in office administration related duties.
Knowledge of basic accounting and office administration principles required.
Must have well-developed data entry skills including speed, accuracy, and experience with Microsoft Office products.
Must be very proficient with Microsoft Excel.
Must have professional telephone skills, good interpersonal skills and multi-tasking and prioritizing abilities.
Must be dependable, willing to work additional hours, as required and be team-oriented.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Administration of company vehicles, cell phones, and credit cards
Assist management teams with meeting administration and travel bookings
Compile and keep track of MSHA and subcontractor hours
Assist customers and vendors with Certificates of Insurance when necessary
Training confirmation and travel bookings
Managing personnel profiles in systems (SAP, Siebel, PC, etc)
Order and manage company printers and copiers
Order office supplies, business cards, and marketing materials for branches
Ensure hourly time entries in Siebel are correct and according to Company policy
Assist business units with their payroll approval process, ensuring time is reported accurately but with minimal administrative time spent by front-line employees
Escalate any recurring issues, and assist with process improvement
Coordinate between the front-line employees and the corporate payroll group to ensure maximum efficiency and accuracy
Enter expense reports into SAP on behalf of team members
Process AP bills that are not sent to FSSC and work with vendors to update their remit to information
Agreement and asset creation and/or review
Use the current Siebel system in the agreement entry process efficiently
Develop competency and use processes and tools provided for this role.
Use queries and reports to assist in daily job functions.
Strict adherence to the organization’s agreement requirements and order process flows relating to the sales and service handbook guidelines.
Coordinate customer data maintenance
Execute all functions in line with the applicable delegation of authority
Review invoicing data for accuracy and ensure compliance to customer requirements
Complete the invoicing process within SAP
Send invoices to end customers
Maintain customer contact information and billing requirements
Complete customer follow-up to ensure the receipt of invoice and payment expectations
Assist in resolving customer disputes, sometimes working with other internal groups
Submit invoices to customer third party billing sites as required
Other duties as assigned by supervisor