Branch Administrative Assistant

Maxim Crane Works, LP • Stoughton, MA

3h • Onsite

About The Position

The Branch Administrative Assistant is responsible for assisting the Dispatcher
in coordinating jobs in order to provide service to our customers in a timely
manner. The individual will deliver administrative and organizational support to
aid in projects running smoothly and in a timely manner.

Requirements

• High school diploma or GED required.
• Previous experience with payroll in an industrial or construction environment is preferred but not required
• 1 or more years' experience using a CMMS such as Job Cost Dispatch to enter payroll
• 1 or more years' experience with administration of drug screens and background screening
• Excellent communication skills and attention to detail
• Advanced computer skills; proficient in MS applications
• Advanced ability to problem solve and make sound decisions during high pressure situations
• Expert multitasker with ability to meet deadlines
• Must be able to read and comprehend simple instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Nice To Haves

• Previous experience with payroll in an industrial or construction environment is preferred but not required

Responsibilities

• Evaluate, process, and transmit information, instructions, and permits
• Assist with monitoring weather activity and evaluating how to proceed based on weather-related regulations and policies
• Evaluate DOT regulations and work with the Compliance Specialist to maintain accordance
• Provide appropriate maps, direction charts and job specific paperwork to support personnel prior to beginning of jobs
• Check that inspections have been completed, file in proper locations, and turn in any discrepancies and service issues to service department
• Assist with payroll daily by collecting employees' timesheets, determining rates based on job type and employee, and entering time into CMMS (Job Cost Dispatch)
• Assist with managing and coordinating site specific prerequisites and compliance
• Review ELD compliance for cranes assigned branch
• Any other administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED