Administrative Assistant

The Beaver Companies•Canton, OH

2d•Onsite

About The Position

The Administrative Assistant role provides essential administrative and document production support to Beaver’s project teams and field operations. This role works closely with Project Engineers, Project Managers, and the Administrative Team to help ensure project documentation, bid proposals, and construction plans are prepared accurately, professionally, and on schedule. A key function of this position is managing high-volume printing and large-format plan production, along with assisting in the preparation and assembly of proposals and project materials. This position also supports general office operations and contributes to the overall efficiency of Beaver’s administrative team. This role is ideal for someone who takes pride in producing high-quality work, has strong attention to detail, and enjoys supporting a fast-paced construction environment.

Requirements

2+ years of administrative experience, preferably in construction, engineering, or a professional office environment
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office (Word, Excel, Outlook) required
Ability to operate or learn high-capacity printers and plotters
Professional communication and teamwork skills
Reliable, dependable, and service-oriented mindset
Minimum high school diploma or equivalent

Nice To Haves

Experience with Canva, Adobe InDesign, or similar design software is a plus, or a willingness to learn

Responsibilities

Operate and manage high-capacity copiers and large-format plotter printers to produce construction drawings, specifications, and bid documents
Receive, prioritize, and complete print requests to meet project and bid deadlines
Assemble and prepare printed and digital document packages for internal teams and external distribution
Maintain organized electronic and physical filing systems for project documentation
Monitor printing supplies and coordinate equipment maintenance and service as needed
Assist Project Engineers and Project Managers with preparation and assembly of bid proposals, qualification packages, and project documentation
Format and organize proposal materials to ensure professional and consistent presentation
Support creation and updating of proposal graphics, covers, and document layouts (training and templates provided)
Assist with maintaining project files, logs, and administrative tracking tools
Support project start-up and close-out administrative needs as requested
Provide front desk coverage as needed
Complete weekly mail run as part of a scheduled rotation
Assist with incoming and outgoing mail, shipping, and document distribution
Support general administrative functions in coordination with the Administrative Team
Assist with special projects and office support needs as assigned