Bookkeeping and operations coordinator | Hybrid (Davis, CA) 🏠📋

Atomic HR • Davis, CA

46d • $24 - $34 • Hybrid

About The Position

Our client manages residential property in Davis, California and the surrounding area. They've been at it for over a decade, and today they look after several hundred single-family homes, condos, and apartments for individual owners. The team is small, around five people in the Davis office. They run the full cycle for owners, from leasing and rent collection through maintenance and monthly reporting, so an owner never has to deal with a tenant or a vendor directly. This role takes on recurring administration and one-off problems that currently land on the President and the Principal Broker. Most weeks are generalist: researching a vendor, preparing an insurance renewal, a call with the commercial banker, a follow-up with a state agency, an industry conference. The steady part is the company's own books in QuickBooks and a calendar of renewals that can't slip. These are corporate books, not tenant ledgers, and you won't be managing properties or tenants. The goal is that within six months, nothing on the compliance calendar has lapsed and the books close on time without anyone chasing you.

Requirements

• 2+ years in operations, admin, office coordination, or bookkeeping
• Hands-on QuickBooks: bills, AP, expense categorization, reconciliations
• A record of figuring out next steps nobody briefed you on
• Confidence talking to banks, government offices, and brokers
• Build your own checklists and close loops without reminders
• Able to be in the Davis office 2 to 3 days a week

Nice To Haves

• Corporate insurance renewals, business licenses, or compliance tracking
• Property management or real estate operations
• Comfort using AI tools day to day

Responsibilities

• Take on what leadership needs solved, from vendor research to stalled admin
• Represent the company with its bank, insurance brokers, and state agencies
• Own the renewals calendar so licenses, COIs, and policies never lapse
• Keep the books current in QuickBooks, from bills through month-end prep
• Keep corporate records, contracts, and shared drives organized

Benefits

• Paid time off
• Paid holidays
• Training on the systems, workflows, and documentation standards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed