Bookkeeping Administrative Associate

SCS Financial•Portsmouth, NH

1d•Onsite

About The Position

SCS Financial is seeking a detail-oriented and highly professional Bookkeeping Administrative Associate for the Bill Pay team to support the complex financial needs of our ultra-high-net-worth clients and their families. The ideal candidate brings a high level of discretion, integrity, and a commitment to delivering exceptional service in a fast-paced, confidential environment. This role is based in Portsmouth, NH. SCS is a fiduciary wealth and investment management firm serving some of the world’s most ambitious wealth creators — ultra‑high‑net‑worth individuals, families, and institutions. SCS exists to transform wealth into possibility, helping its clients protect and amplify their capital, align it with their purpose, and build multi‑generational legacies. SCS delivers an integrated family office and investment platform that brings together sophisticated multi‑asset class portfolio management, access to private investments, holistic wealth and estate planning, next‑generation education, and purpose‑driven advisory. SCS’s team is supported by a modern, scalable technology infrastructure that enhances SCS’s ability to deliver a seamless, proactive, white‑glove client experience. SCS is part of Focus Financial Partners, a leading financial services firm comprised of wealth management, family office, and business management services.

Requirements

Strong working knowledge of QuickBooks and proficiency with Microsoft Office products.
Ability to prioritize work effectively, with a high level of accuracy and keen attention to detail.
Strong organizational and communication skills, both oral and written.
Candidates must display professionalism and exercise the utmost discretion.
Ability and desire to continue to learn and develop.
Ability to spot inefficiencies (internal or external) and work with the team on process improvements.
At least 2 years prior experience working with QuickBooks and providing administrative support.
Ability to push/pull/lift bulk mail (approximately ≤25 pounds).

Nice To Haves

Experience with Salesforce and Hubdoc a plus.
College degree preferred.
Experience working within Finance business area preferred.
Desire to develop towards future Bookkeeper position or learning additional Bookkeeper tasks to assist the team.

Responsibilities

Receipt of client post office box mail from courier service and monitoring bookkeeping email inbox for electronic invoices and notices.
Opening, sorting, scanning bills (as needed), and uploading to Hubdoc for approval to pay.
Forwarding non-bill pay related mail on to other departments (including tax, insurance and other documents).
Point of contact for all post office client mail related matters.
Responsible for the overall maintenance of electronic filing of bill pay records (copying, scanning, saving and shredding paper).
Responsible for bill pay client check deposits to various banks utilizing FedEx and Salesforce.
Assembly and processing of bookkeeping department outgoing FedEx packages to clients/vendors.
Assisting bookkeepers in obtaining all necessary approvals prior to payment.
Assisting bookkeepers with various vendor related issues – including but not limited to changing billing addresses, setting up or updating auto-pay accounts, setting up or terminating utility accounts, and researching vendor billing issues.
Assisting bookkeepers with bank, investment and credit card account reconciliations on a monthly basis utilizing QuickBooks.
Assisting bookkeepers with other miscellaneous tasks and projects, as necessary.
Facilitating and implementing technology and process improvement for all aspects of the job (including but not limited to record collection and retention, bill payment, reconciliations).
Occasional back-up support for reception, as needed.