Bookkeeper

Albertsons•Boise, ID

6d•Onsite

About The Position

The Personnel Coordinator exemplifies and ensures strong customer service in all areas of the job. This role performs store-level cash handling, service desk operations, and human resources and personnel functions. The Personnel Coordinator is responsible for the completion of daily reconciliation of funds handling and other recording and balancing functions. This role provides accurate records of store sales and related transactions while supporting store sales, operating plan, and service levels.

Requirements

Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently.
Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs.
Manual dexterity and good eye-hand coordination are necessary.
Strictly adheres to confidentiality requirements.
Appropriately prioritizes workload.
Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures and hiring, training and new associate orientation is required.
Must work efficiently through organizational and problem-solving skills.
Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations) and basic computer skills.
Operates calculator, telephone, computer software and electronic equipment to order products, performs cash balance, plans and performs personnel functions.
Must possess good written and verbal communication skills and leadership skills, while demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
Must be friendly, courteous, and sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors.
Must concentrate and deal with interruptions well, work independently, and take initiative.
Good attendance is required.
Must comply with appropriate grooming and dress code standards.
Mental alertness is necessary to ensure safe and accurate completion of work activities.
Must utilize cleaning supplies.

Nice To Haves

May be required to work nights, weekends and holidays.
Scheduled hours will vary.

Responsibilities

Completing the daily reconciliation, accounting, and cash balancing functions (in some areas this may include counting the safe, counting, maintaining, and reconciling self-checkout registers, and preparing the tills and deposits).
Monitoring cashier accountability and researching and reporting problems and shortages to the Front-End Manager and Store Director, including out of warranty checks, WIC violations, violation of check cashing procedures, cash variances, improper refunds and voids and till balance irregularities, etc.
Partnering with Division Loss Prevention and front-end management team to resolve cash and other shrink issues.
Assisting the Store Director with billing and invoices.
Maintaining sales book and reporting daily and/or weekly sales information to the Division Office.
Performing miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage, and change (if applicable).
Reporting attendance problems to the Store Director and appropriate department manager in a timely manner, including attendance or schedule violations.
Reviewing internal and external applications, conducting screening interviews and coordinating department manager interviews.
Administering the job-posting system and process.
Managing pre-employment drug testing and tax credit process.
Completing the new hire process, coordinating training, and conducting orientation.
Coordinating and maintaining all aspects of the hiring process including the computer assisted application and hiring process.
Maintaining all in-store recruiting materials, applications, policy sign off forms, etc.
Retaining records related to the interview and hiring process.
Assisting in ordering and assigning uniforms, nametags, and miscellaneous store supplies.
Handling outgoing/incoming mail, e-mail, and maintaining miscellaneous office files.
Updating break room information/communication boards as requested.
Serving as liaison between the Human Resources and Labor Departments.
Handling payroll and benefits administration issues and working with Store Director and Employment Relations Manager in handling some personnel issues.
Reviewing associate time records for compliance with Company policies.
Submitting and processing payroll on a timely basis.
Maintaining all Time and Attendance reports, Time and Attendance Correction Forms, schedules, and personnel records in compliance with Company guidelines.
Coordinating, inputting, and tracking leave paperwork including disability, military, General Leave, Worker’s Compensation, Family Medical Leave Act and other leaves of absence.
Processing appropriate paperwork for return from leave situations, processing reinstatements, termination forms, etc., in cooperation with Human Resources.
Maintaining Associate HR Records securely and keeping medical files (doctor’s notes, worker’s compensation, FMLA and other medical leave documents etc.) separate from associate personnel files.
Ensuring that current personnel files are complete and up to date and that they contain applications, policy statements, etc., by conducting in-store file audits.
Submitting appropriate personnel status and address changes and termination paperwork.
Ensuring compliance with records retention policy requirements.
Ensuring that minor associates provide appropriate work certificates prior to beginning work, if any are required, and ensuring that they are scheduled and working in compliance with state laws.
Ensuring compliance with HIPAA and the confidentiality required under federal and state law.
Coordinating all safety-related activities, including monthly safety meetings.
Coordinating service award programs.
Answering and responding to incoming calls appropriately.
Supporting front end operations.
Ensuring proper cleanliness and neat appearance of the office area.
Performing all job duties with honesty and integrity, in compliance with Company policies and procedures.
Serving as overflow cashier as needed.
Managing the Service Desk operation (if applicable).
Supporting the Front-End Management team, enforcing dress and grooming standards for all Front-End employees.
Performing all job duties and responsibilities accurately, safely and with honesty and integrity.
Presenting a positive image to the public.
Maintaining confidentiality concerning employees and store sales information.