Bookkeeper

Inspira Education•New York City, NY

2d•Remote

About The Position

About Inspira Education Inspira Education Group is one of the fastest-growing edtech startups in the US. We started with a simple mission to democratize access to high-quality coaching so that every student in the world has an equal opportunity to access the best opportunities. As the world’s leading network of top admissions coaches in medical, legal, business, and college studies, we’re building software and services in one place—disrupting long-entrenched application processes with products and experiences that strive to provide an equal platform for candidates from diverse backgrounds worldwide. As one of the fastest-growing edtech firms in the world, we are backed by some of the leading venture capital firms and investors in the world, including Zeev Ventures, Quiet Capital, Craft Ventures, Jeff Fluhr (Founder of Stubhub), and David Sacks (Former COO of PayPal and Founder of Yammer). Job Summary We are seeking an experienced and highly detail-oriented Bookkeeper to manage the day-to-day accounting and financial operations for Inspira. The ideal candidate will be responsible for sending contracts, maintaining accurate financial records, processing financial transactions, and ensuring compliance with all regulatory requirements. This role requires a high degree of autonomy and integrity.

Requirements

Proficiency in QuickBooks Online or QuickBooks Desktop (required)
Hands-on experience with Bill.com for accounts payable management (required)
Experience processing and reconciling payments through Stripe and PaySimple (required)
Familiarity with HubSpot CRM for cross-functional collaboration with sales and client services teams
Experience with payroll platforms such as Gusto, ADP, or Paychex
Strong working knowledge of Microsoft Excel and Google Sheets
Experience with AI tools
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Proven experience (typically 2+ years) working as a Full Charge Bookkeeper or in a similar comprehensive accounting role.
In-depth knowledge of accounting principles and procedures (GAAP).
Expert proficiency in QuickBooks Online, Bill.com , Stripe, and ADP.
Highly proficient in Microsoft Excel (VLOOKUP, Pivot Tables, etc.) and other Microsoft Office Suite applications.
Experience in creating dashboards and board presentations.
Exceptional attention to detail and accuracy.
Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
Excellent verbal and written communication skills.

Responsibilities

Send contracts and associated paperwork to customers
Follow up with customers to ensure that all the paperwork is completed
Manage late payments through a structured process, including reaching out to customers for collection
Update CRM regularly with contract details, subscription updates, and payment status
Manage all aspects of the general ledger, including journal entries
Reconcile Stripe and PaySimple transactions against the general ledger regularly
Own the accounts payable cycle using Bill.com, including vendor onboarding, invoice processing, and approval workflows
Review and reconcile AP aging reports and ensure timely and accurate vendor payments
Manage accounts receivable through Stripe and PaySimple, including payment processing, reconciliation, and cash application

Benefits

Health, dental, and vision insurance
Paid time off (PTO) and paid holidays
401(k) with company match
Professional development and continuing education support
Flexible work arrangements / remote-friendly environment
Mission-driven team culture focused on student success
100% coverage of health, vision, and dental benefits
Flexible Paid-time Off
Learning and Development Budget
Retirement Savings Plans - 401k with matching
Diversity and inclusion programs that promote employee resource groups like OWN (Outreach Women's Network), AAPI, Rainbow (LGBTQIA+), Gender+, LatinX, Black Excellence, Disability Community, and Veterans