Bookkeeper - Full Time

Archdiocese of San Antonio•San Antonio, TX

10h•Onsite

About The Position

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, HR, and administrative functions.

Requirements

High school diploma or equivalent required.
Successful bookkeeping or accounting experience, generally a minimum of two years, preferred.

Nice To Haves

Associate or bachelor's degree in accounting or related field, with course work in business, math, accounting, bookkeeping and recordkeeping, preferred.

Responsibilities

Maintains accounts payable, accounts receivable (i.e. contributions, donations), payroll, expenditures/reimbursements, and financial records
Prepare change boxes for special activities and accounts for monies
Responds to inquiries concerning accounting matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations
Prepares financial budget and reports for pastor approval and prepares status reports for staff
Monitors budget to actual performance
Ensure all tax reports (941, W-2s, 1099s) are filed in a timely manner.
Coordinates and prepares all financial reports and letters with the local Pastor
Performs regularly scheduled accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year to include reconciliations
Assists in facility rentals and take payments as needed
Attends Finance Council meetings and in cooperation with them, develops & administers policies and procedures concerning the use of the parish properties & facilities
Review and approve contracts & service agreements as necessary
Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner
Responsible for providing Pastor appropriate time report registers for review and approval
Ensures employee records are always current and accurate in HRIS system
Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate
Assist Pastor in the administration of Archdiocesan Policies which include recruiting, hiring, onboarding, new employee orientation, and the exiting process
Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner
Ensure parish bulletins are completed timely
Maintain the parish website
Schedule masses and keep records of mass intentions
Receive incoming phone calls and respond to messages
Schedule celebration of sacraments after consultation with pastor
Coordinate and prepare for mass before, during, and after in the event that a sacristan isn’t available
Obtain necessary documents for baptism, communion, confirmation and matrimony, type certificates, and make entries of sacramental records
Make copies for Faith Formation program when needed
Be available on the weekends as coordinated by the Pastor to include oversight of the money counters, assist with fundraisers, and other related activities
Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned
Coordinate meetings for the Financial Council, Pastoral Council and Staff Meetings
Welcome all visitors in a warm and friendly manner