Bookkeeper

Zionsville Library•Zionsville, IN

42d•Onsite

About The Position

The Hussey-Mayfield Memorial Public Library has a long history of providing innovative, life-enriching services to the growing communities of Zionsville and Whitestown, Indiana. Our staff embraces innovative technologies, develops modern amenities, and offers personalized, up-to-date services. We promote collaborations and foster knowledge and entertainment throughout the community. We are an equal opportunity employer. The Bookkeeper maintains input and output of information records, reconciles the books monthly, and inputs reports to the Gateway platform. This position assists the Finance Manager in maintaining ledgers and various records required by the State Board of Accounts (SBOA) and Department of Local Government Finance (DLGF). This position is in the Zionsville branch of the Hussey-Mayfield Memorial Public Library.

Requirements

Associate's degree in accounting or finance
Experience in public finance for non-profits
3 years minimum of relevant professional experience working in a finance field
Proficiency with Windows-based and Microsoft computer systems and electronic bookkeeping
Excellent organization skills

Nice To Haves

Blackbaud Financial Edge Software experience
Library finance experience
Previous experience in payroll preparation and employee benefits

Responsibilities

Inputs information into the accounting software, including recording journal entries for payroll, cash receipts, and accounts payable
Issue checks for accounts payable at the request of the Finance Manager
Manages all credit card activity, including reconciliation of statements
Manages cash received at public services areas and reconciles receipts
Weekly check and cash deposits
Processes payroll and benefits
Performs financial support for library administration
Prepares reports and financial statements at the direction of the Finance Manager, Director of Operations, and the Executive Director
Updates accounting spreadsheets
Prepares monthly reports for the Board of Trustees meetings
Assists in preparing and filing all required governmental financial reports
Coordinates and manages gift and donation funds and grants
Assists Finance Manager as directed at verifying information outputs for federal and state reports and payroll registers for accuracy
Assists in developing procedures for performance of a variety of financial management duties; writes Standards of Operations for finance procedures
Assists with preparing the annual budget and Annual Financial Report
Assists with bi-annual audits from the SBOA (State Board of Accounts)
Other duties as assigned
Assists with various tasks that contribute to the successful operation of the library
Participates in library committees and community events