Bookkeeper - Alexan Riverside & Alexan Rivercrest

Greystar•Austin, TX

36d•Onsite

About The Position

The Bookkeeper supports the financial and administrative operations of Alexan Riverside and Alexan Rivercrest. This position is responsible for maintaining accurate property financial records, processing invoices and vendor payments, supporting month-end reporting, and assisting the Community Manager with accounting-related functions for both communities. This is primarily a back-office financial position and is not responsible for resident relations, resident account discussions, collections communication, lease questions, renewal communication, or other resident-facing duties.

Requirements

Accurate financial records maintenance
Invoice processing and payment
Vendor file management
Report preparation (expenditures, payments, outstanding invoices, account activity)
Ledger balancing and discrepancy research
Month-end close and financial reporting support
General ledger review and error identification
Accounts payable and receivable assistance
Vendor statement tracking and follow-up
Budget preparation and variance research support
Organization of electronic and physical accounting records
Coordination with internal and external parties
Confidential information protection
General clerical and administrative support
Final Account Statement (FAS) preparation and processing
Resident ledger review for FAS
Coordination for move-out charges and documentation
FAS adjustment processing and timeline adherence
FAS delivery coordination
FAS discrepancy research and correction processing
Supporting documentation maintenance for FAS
Coordination of final balances and refunds

Responsibilities

Maintains accurate financial records for Alexan Riverside and Alexan Rivercrest.
Reviews, codes, and processes invoices for both properties.
Ensures invoices are paid from the appropriate property accounts and submitted to the Community Manager for review and approval.
Maintains vendor files, contracts, invoices, certificates of insurance, and other required financial documentation.
Prepares reports related to expenditures, invoice payments, outstanding invoices, and property account activity.
Assists with balancing property ledgers and researching accounting discrepancies.
Supports the Community Manager with month-end close and financial reporting.
Reviews general ledger activity and assists with identifying coding errors, missing invoices, accruals, and necessary reclassifications.
Assists with accounts payable, accounts receivable, billing, and other property-related financial transactions.
Tracks vendor statements and follows up directly with vendors regarding missing invoices, payment status, credits, or documentation.
Supports budget preparation, variance research, invoice reconciliation, and financial reporting for both properties.
Maintains organized electronic and physical accounting records in accordance with company requirements.
Coordinates with the Community Manager, corporate accounting teams, vendors, and other property team members as needed.
Protects confidential resident, vendor, property, and financial information.
Provides general clerical and administrative support related to the financial operations of both communities.
Prepares and processes Final Account Statements (FAS) for all move-outs at Alexan Riverside and Alexan Rivercrest.
Reviews the former resident’s ledger to ensure all rent, fees, concessions, deposits, credits, damages, utilities, and other applicable charges are accurately reflected.
Coordinates with the RSM and maintenance team to obtain approved move-out charges and supporting documentation.
Processes approved adjustments and ensures the FAS is completed within all company and legally required timelines.
Provides the completed FAS to the RSM for delivery and resident follow-up.
Researches discrepancies and processes any FAS corrections approved by the Community Manager.
Maintains complete supporting documentation for all final charges, credits, refunds, and balances due.
Coordinates final balances, refunds, and account placement with the appropriate accounting or Accounts Receivable teams.

Benefits

Competitive Medical, Dental, Vision, and Disability & Life insurance benefits
Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off (15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays)
Birthday off after 1 year of service
Additional vacation accrued with tenure
Onsite housing discount at Greystar-managed communities (subject to discount and unit availability)
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter)
401(k) with Company Match up to 6% of pay after 6 months of service
Paid Parental Leave
Lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy)
Employee Assistance Program
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans
Charitable giving program and benefits