Bookkeeper

DISABILITY RESOURCE NETWORK INC•Derby, CT

15d•$50,000 - $60,000

About The Position

Disability Resource Network, Inc. (DRN) is seeking a detail-oriented and organized Bookkeeper to support the organization's day-to-day financial operations and maintain accurate, complete, and timely financial records. This position will be responsible for routine bookkeeping functions, including account reconciliations, accounts payable, accounts receivable, general ledger maintenance, and financial recordkeeping. The Bookkeeper will work closely with the Director and DRN's external Certified Public Accountant (CPA) to organize financial information, prepare accounting entries, compile supporting documentation, and assist with the preparation of financial schedules and records necessary for DDS reporting, audits, and other regulatory requirements. DRN is currently undertaking a comprehensive effort to reconcile and rectify outstanding DDS financial reporting from prior years. The successful candidate will play an important role in supporting this process while establishing and maintaining accurate, ongoing financial records. The external CPA will retain responsibility for completing and reviewing formal financial reporting and required submissions. The Bookkeeper will serve as an internal resource to ensure that financial records and supporting documentation are accurate, organized, and readily available for the CPA's review.

Requirements

Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant bookkeeping experience will be considered.
Minimum of 2–3 years of bookkeeping or accounting experience preferred.
Experience with accounting software, preferably QuickBooks or a comparable general ledger system.
Proficiency in Microsoft Excel, including spreadsheets, formulas, and financial tracking.
Experience with bank reconciliations, accounts payable, accounts receivable, and general ledger maintenance.
Strong organizational skills and attention to detail.
Ability to identify discrepancies, maintain accurate records, and meet recurring deadlines.
Ability to communicate professionally and work collaboratively with management and an external CPA.
Strong attention to detail and accuracy when entering, reviewing, and reconciling financial information
Bookkeeping fundamentals, including general ledger maintenance, journal entries, account reconciliation, accounts payable, and accounts receivable
Financial reconciliation skills, including the ability to identify discrepancies and research differences between records
Microsoft Excel proficiency, including formulas, sorting/filtering, spreadsheets, and organizing financial data
Accounting software experience, preferably QuickBooks or a comparable accounting system
Organizational skills and the ability to maintain well-organized financial records and supporting documentation
Data entry accuracy and the ability to work with large amounts of financial information
Problem-solving skills and the ability to investigate and resolve discrepancies
Ability to work with historical financial records, including reviewing older transactions and documentation to identify missing or inconsistent information
Ability to prepare supporting schedules and accounting entries for review by an external CPA
Ability to follow established accounting procedures and maintain consistent documentation
Deadline management, particularly for recurring monthly, quarterly, and annual financial requirements
Communication skills sufficient to work effectively with the Director, external CPA, vendors, and other staff
Confidentiality and discretion when handling financial, employee, client, and organizational information
Ability to work independently while knowing when to ask questions or escalate discrepancies
Ability to organize and prioritize multiple ongoing tasks, including routine bookkeeping and historical DDS reporting reconciliation

Nice To Haves

Experience supporting nonprofit organizations, government-funded programs, or organizations subject to financial audits and regulatory reporting is highly desirable.
Experience with nonprofit or human services organizations
Experience with government-funded programs or contracts
Experience supporting audits, financial reviews, or regulatory reporting
Familiarity with DDS-funded services or Connecticut DDS financial requirements
Experience preparing documentation for an external CPA
Experience with cost allocation and expense categorization
Experience reviewing multi-year financial records and reconciliations
Experience working in an environment where accurate documentation and audit readiness are important
Familiarity with electronic document management and record-retention systems

Responsibilities

Maintain accurate and up-to-date financial records using the organization's accounting software.
Reconcile bank accounts, credit cards, and other balance sheet accounts on a monthly basis.
Identify, investigate, and resolve discrepancies in financial records.
Maintain the general ledger and ensure transactions are properly categorized and supported by appropriate documentation.
Assist with month-end and year-end closing procedures.
Prepare routine journal entries and adjustments for review by the Director and external CPA.
Process vendor invoices, verify supporting documentation, and prepare payments for approval.
Monitor accounts payable to ensure timely payment of outstanding obligations.
Maintain accounts receivable records, including invoices, payments, outstanding balances, and follow-up on overdue accounts.
Assist with billing and tracking of tuition, transportation, program fees, and other organizational receivables, as applicable.
Reconcile payments received against invoices and maintain accurate customer and vendor records.
Work directly with DRN's external CPA to prepare and organize financial records and supporting documentation for DDS reporting.
Compile general ledger detail, bank reconciliations, invoices, receipts, payroll summaries provided by the payroll processor, and other requested financial records.
Assist in preparing accounting entries, expense allocations, account schedules, and supporting spreadsheets requested by the CPA.
Research and respond to routine requests for financial documentation and clarification from the CPA.
Track outstanding reporting requests, missing documentation, and follow-up items to help ensure reporting deadlines are met.
Assist with organizing records and responding to document requests related to DDS monitoring, financial reviews, audits, and cost settlement activities.
Maintain organized electronic and physical financial files to support audit readiness and compliance with record-retention requirements.
Prepare routine financial reports and summaries for the Director and management.
Maintain organized records of contracts, vendor agreements, invoices, and other financial documents.
Assist with budgeting, expense tracking, and monitoring expenditures against approved budgets.
Maintain confidentiality of financial, employee, vendor, and organizational information.
Perform other related bookkeeping and administrative duties as assigned.
Assist with DRN's ongoing efforts to rectify and bring prior years' DDS financial reporting up to date.
Review historical financial records, identify missing documentation and discrepancies, and assist with reconciling financial information for prior reporting periods.
Compile, organize, and prepare historical invoices, expense records, account reconciliations, and supporting documentation for review by DRN's external CPA.
Work collaboratively with the Director and external CPA to address outstanding reporting requests, research discrepancies, and track progress toward completing outstanding DDS reporting requirements.